LITIGATION DOCKET AND COURT SERVICES COORDINATOR (Available to sit in Indianapolis or Dallas)

Summary

Under direct supervision of the Assistant Managing Clerk, and according to established Firm policies and procedures, the Litigation Docket and Court Services Coordinator is responsible for maintaining the docket for the Litigation Department utilizing the Firm’s implemented Docket software, assists in filing pleadings in electronic formats with the various courts that the firm practices in and provides various other court related services. Observes confidentiality in all client and Firm matters.

Essential Duties And Responsibilities

• Process and docket all assigned court filing deadlines, discovery, and other relevant event dates and reminders for the Litigation Department, utilizing the firm’s court rules based docketing software.
• Review litigation documents for relevant dates, and alert attorneys and paralegals of upcoming deadlines by effectively using the docketing and calendaring system to enter applicable dates.
• Ability to conduct research, retrieve pertinent information on litigants, court cases, dockets and judge information from all court-related databases, (i.e. PACER, Westlaw, Bloomberg Law, DocketBird, CourtLink), and other online court and vendor services.
• Respond to procedural requests/inquiries from attorneys and staff regarding calendared events and deadlines, pleadings, court procedures, and date calculations in a timely and efficient manner.
• Prepare and distribute weekly docket reports with upcoming deadlines to legal teams.
• Works closely with Assistant Managing Clerk and other Docketing Team Members to ensure consistency with regard to Docketing among all twenty three offices.
• Required to have the ability to perform local, state and federal electronic court filings for the firm under the direction of the Assistant Managing Clerk.
• Other Docketing and Court Services duties as assigned. The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.
  
  
  

Knowledge, Skills And Abilities Required

• 5 years of recent litigation experience, preference given to candidates with litigation docketing experience using a rules-based docketing software.
• Recent experience docketing and/or supporting litigation in multiple states, both Federal districts and State jurisdictions.
• Experience with CompuLaw or Milana desired, but not required.
• Understanding and working knowledge of litigation phases from Complaint to Appeal.
• Working knowledge of legal documents and terminology.
• High school diploma or equivalent.
• Computer proficient with preferred skills in Word, Excel, Outlook, Imanage and Adobe.
• Self-starter who works efficiently as an independent and collaborates well within a team.
• A detail oriented skill set and have the ability to prioritize time efficiently while handling multiple tasks under time constraints
• Excellent verbal and written communication skills necessary to communicate effectively with office staff and legal personnel in person, by e-mail and telephone; accurately follow instructions from a diverse group of attorneys and staff, and provide information with courtesy and tact. This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.
  
  
  

Working Conditions

• Normal law office environment with little exposure to excessive noise, dust, temperature and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not intended to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
  
  
  

Equal Employment Opportunity and Diversity Statement

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.