10001 Raw Materials Admin

Barcel USA takes pride in our people-centric culture - We Value the Person is our Core Belief. In addition to competitive pay and comprehensive benefits, we are committed to providing a safe and inclusive work environment that appreciates all dimensions of diversity, promotes personal and professional development opportunities and allows our associates to be their authentic selves. 

The Raw Materials Administrator is responsible for managing the receiving of Deliveries and  supplying  production  with  all  require  materials;  as  well  as  managing  the  computer inventory  management  process  and  take  weekly  inventories.  They  act  as  part  of  the warehouse management team and assist the Receiving Supervisor in the daily running of the Warehouse when needed.  

Duties and responsibilities 

•Ensuring the compliance of GMP’s, 5’s, safety, OSHA, HACCP and FSMA in the raw materials area. 

•Inventory  and audit  all  existing  materials  regularly,  accounting  for  transit  and shortfalls 

•Consistently  creates  a  welcoming  environment  for  the  customer  by  greeting  and assisting; as well as quickly responding to customer inquiries and needs 

•Responsible for deliveries or pickups of product, including moving products within and outside of the warehouse. 

•Follows  all  policies  and  procedures  regarding  receiving  of  merchandise,  vendor involvement, and invoice processing 

•Ensure all pricing, signage, and display is always correct  

•Register inbound shipments on Log fire system WMS 

•Responsible     for     controlling     inventory     stock     levels     and     reordering     as necessary within budget 

•Enforces    all    company    policies    and    procedures,    including    health,    safety,and security. 

•Demonstrates desired behaviors for staff including handling difficult and/or complicated, inventory, and follow-up with production. 

•Assists  Warehouse Supervisor  in  providing  a  strong  leadership  presence  and control   in   Warehouse,   while   ensuring   that   productions   receive   good   service and quality materials 

•Utilizes    company    tools    to    diagnose    opportunities    and    develops    action plans to improve performance 

•Regularly    communicates    with   Warehouse   Supervisor    to    discuss   strengths,opportunities, and trends in business 

JOB DESCRIPTION 

•Maintains good working relationships with production 

•Provides direction, support, and ongoing feedback to staff 

•Leverages    individual    staff    strengths,    and    creates    developmental    plans    to prepare all level positions for future growth within the organization 

•Ensures    staff    is    trained    and    knowledgeable    in    both    raw    materials    and operations 

•Ensures   company   standards   are   met   for   store   and   associate   appearance at all times 

• Practice and abide by all Good Manufacturing Practices (GMPs) and Standard Operating Procedures (SOPs) 

• Understand general operation of all equipment.   

• Notify supervisors of any food safety concerns.   

• Practices (GMPs) 

• Understand Critical Control Points (HACCP) 

• Support Food Safety Culture 

Key Responsibilities: 

Key Responsibilities 

• Assist in the creation and follow-up of raw material purchase orders. 

• Enter and maintain raw material data in ERP/MRP systems, including receipts, stock movements, and supplier information. 

• Assist with invoice matching and submit paperwork to finance for processing. 

• Greet and check in truck drivers using the Bitam system (or equivalent). 

• Verify incoming truck/trailer and seal numbers against shipping documents before unloading. 

• Inspect arriving trailers to ensure cleanliness, integrity, and compliance with safety and hygiene standards. 

• Create and complete reception forms for all incoming shipments. 

• Coordinate with warehouse staff to confirm receipt, proper labeling, and correct storage of materials. 

• Prepare and file documentation such as material specifications, Certificates of Analysis (CoA), and Safety Data Sheets (SDS). 

• Ensure all relevant documentation is attached to raw material samples for the QA department. 

• Check documentation accuracy for incoming shipments and report discrepancies to the Senior Administrator or QA. 

• Maintain organized records for audits, inspections, and internal reference. 

• Support physical inventory counts and help resolve discrepancies. 

• Ensure cleanliness and organization of raw material storage areas in coordination with warehouse staff. 

• Perform general administrative tasks including scanning, filing, reporting, and inventory updates. 

• Communicate with procurement, quality, and production teams to support daily raw material needs. 

• High school diploma or equivalent required 

• Associate’s or bachelor’s degree in supply chain, logistics, business administration, or related field preferred 

• 1–3 years of experience in inventory control, warehouse operations, or raw material handling (preferably in manufacturing, food, or pharmaceutical industries) 

• Experience with ERP/MRP systems (e.g., SAP, Oracle, NetSuite) preferred 

• Familiarity with quality assurance documentation (CoAs, SDSs) is an asset 

• Proficiency in ERP/MRP systems and Microsoft Excel (pivot tables, VLOOKUPs, etc.) 

• Basic understanding of inventory management principles 

• Knowledge of safety and hygiene standards related to raw material storage and handling 

• Capable of multitasking and prioritizing tasks in a fast-paced environment 

• Ability to lift moderate weights and navigate warehouse environments 

• Willingness to work flexible hours if needed (e.g., during deliveries or physical inventory counts) 

• Bilingual (English/Spanish) a plus. 

Barcel USA LLC is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training, and all other working conditions.  

We believe diversity drives innovation and success. We proudly welcome applications from individuals with disabilities, veterans, and women, and are committed to creating an environment where everyone can thrive.