Risk & Operations Administration Manager

Position Summary:

This position is responsible for performing a variety of functions in support of the Bank’s CRO & CIO.

Responsibilities (Essential):

• Assists with coordination of legal review and communication, tracks significant defensive litigation, and researches federal and state laws/regulations as needed;
• Assists departments within the Bank by performing research of legal processes (e.g., subpoenas, summons, garnishments, levies, attachments, writs, etc.) and responding timely to inquiries;
• Manages all meeting logistics driven by the CRO and CIO, ensuring timely preparation and distribution of meeting materials;
• Responsible for Risk Management, IT and Operations invoices, ensuring they are accurately captured in the Bank’s accounts payable system;
• Attends meetings driven by the CRO and CIO and record minutes of the same;
• Prepares reports by collecting and analyzing data;
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CRO/CIO, including those of a confidential or sensitive nature;
• Works closely and effectively with the CRO and CIO and IT department on special projects as assigned;
• With oversight from the CRO and CIO, manages the Bank’s Vendor Risk Management and Disaster Recovery / Business Continuity Program and associated Analyst;
• Tracks and ensures all Risk Management and Operations Policies are reviewed periodically as needed; maintains tracking and scheduling materials for Board review.
• Enthusiastically support the Bank’s Guiding Principles and Brand Behaviors;
• Adhere to federal regulatory requirements, such as the Anti-Money Laundering and Bank Secrecy Acts, and all established policies and procedures.

Responsibilities (Marginal):

• Perform other duties as requested.

Required Education & Experience:

• Minimum of a high school degree or the equivalent.
• A Paralegal certificate or equivalent experience is strongly preferred.
• An Associate’s or Bachelor’s Degree in a relevant area with at least 5 years of experience at a bank or law firm is strongly preferred.
• Strong organizational, analytical, and written and oral communication skills are required.
• Must be able to function with a high degree of independence and collaboratively within a team, and be able to use judgment to plan and accomplish goals. Specific areas of knowledge to include:
  • Knowledge and experience working in banking or law firm;
  • Strong research and writing skills (may request writing sample);
  • Strong working knowledge of bank regulatory requirements and industry practices;
  • Knowledge of litigation/legal process (summons, subpoenas, levies, garnishments, attachments, etc.) and vendor contracts;
  • Strong MS Office, including Word, Excel and PowerPoint;

Physical Demands and Work Environment:

Physical Demands: General office environment.

Work Environment: General office environment.  

Schedule Expectations:

Full time.  Flexible work hours may be necessary and hours over 40 are expected as required.

Required Travel:       

This position requires travel approximately 10% of work hours.

AAP/EEO Statement:

Bar Harbor Bank & Trust is an Equal Opportunity Employer, Minority/Female/Disability and Protected Veteran.  These are the requirements for an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities