What are the responsibilities and job description for the Executive Assistant, Marketing Administration, Baptist Downtown position at Baptist Health?
Job Summary
Baptist Downtown is hiring an Executive Assistant for Marketing Administration!
Executive Assistant, Job Responsibilities:
- Answer phone, screen calls, respond to callers, takes messages, or forward appropriately
- Receive and interact with visitors that arrive at Executive Office suite, validate parking tickets
- Respond to information requests
- Schedule a high volume of meetings with internal/external executives, physicians, nursing management/staff, business professionals, etc
- Retrieve, open and sort mail
- Organize social/business functions for small/large groups
- Prepare travel arrangements for business travel and educational conferences, prepare expense reports
- Prepare correspondence, reports, communications, and presentations
- Assist with preparation for meetings; prepare agendas and transcribe minutes as needed
- Manage department files; maintain schedule for boardroom, order and maintain office/break room equipment and supplies
- Handle confidential information & materials with discretion and diplomacy
- Assist other executive assistants as needed (projects, telephone/office coverage, etc.)
Experience Requirements:
- Experience in Word/PowerPoint/Excel/Outlook required.
- 2-3 Years Office Experience required.
- Experience with Budgeting, Event Planning, Office Management preferred.
Education & Credential Requirements:
- HS Diploma/GED
If you are interested in this Executive Assistant position at Baptist Health, please apply today!
Education Required
High School
Experience
- Secretarial Experience
- Executive Assistance Experience
- Experience in Technology Industry
- Graphic Design Experience
- Experience working in a health care setting
- Managed Care Experience
- Customer Service Experience
License and Certification
- Driver's License - DMV
Location
Baptist Jacksonville (Downtown)
841 Prudential dr
Jacksonville, , 32207
About Baptist Health
Chosen as the area's “Most Preferred” healthcare provider every year since 1990 according to the annual National Research Corporation study of Jacksonville area residents, Baptist Health ranks highest in the categories of Best Doctors, Best Nurses, Best Quality and Best Reputation.