Loan Specialist

The Loan Specialist role is responsible for preparing and maintaining daily loan transactions, reports, and notices. The position assists in preparing and reviewing loan documentation for new or renewed loans and maintains the loan tracking system along with all loan files. Additionally, the Loan Specialist completes audit confirmations and FinCEN requests, and provides the primary support to customers utilizing the Bank’s online data sharing platform (SAFe), including setup and trouble shooting.

Essential Duties and Responsibilities:

• Prepare and maintain daily loan transactions. This includes taking payments and advance requests by phone, mail, email or fax, and preparing all appropriate transaction entries for loan and participation activity.
• Assist loan officers and staff, including inputting customer profile data into various Loan Department software, and maintaining updated information on each account/customer. This includes the input of new loans, and maintenance of loans already existing on the system.
• Maintain all loan files: to include scanning and preparing new files, monitoring all documents loaded to SAFe, and ensuring all incoming documents are disbursed to the appropriate parties.
• Prepare and distribute daily, monthly, and quarterly reports and notices to customers.
• Assist in preparing and reviewing loan documentation on new or renewed loans. This includes typing loan documents, generating documents needed for proper perfection and/or correction, and reviewing loan documents generated by customer banks for accuracy and completeness.
• Manage setting up new users in SAFe and provide support to customers who need assistance with the system, ensuring an exceptional customer experience.
• Maintain the loan tracking system. This includes tickling UCC’s, insurance, financial statements, etc. on existing loans and inputting new loans on the system. A monthly report will also be generated and follow-up will be required to obtain or request updated loan documentation.
• Timely completion and returning of audit confirmations and FinCEN requests.
• Manage the department’s meeting calendar, sending out appointments and updates as needed.
• Take minutes during department and committee meetings, preparing the final report for management.
• Compliance.  Ensure compliance and audit requirements are met as identified by internal policy and/or Federal rules and regulations – e.g. OFAC, BSA/AML and Privacy. 
• All other duties as assigned.

Required Skills and Knowledge: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Good people and personal relationship skills dealing with customers, banks, as well as fellow employees.
• Organized self-starter.
• Understanding of the loan documentation required to adequately perfect the bank’s security interests.
• Attention to detail with the ability to work independently.
• Knowledge of and compliance with all applicable rules and regulations relating to all loans including but not limited to Gramm-Leach-Bliley, BSA/AML, Reg Z, Reg B, RESPA, and Flood Determinations. Training on all rules will be ongoing. 
• Knowledge of computer applications and regular business machines including Microsoft Word, Excel, 10-key, and typewriter.

Education and Experience:

• 1-3 years of experience in loan operations/documentation or similar experience preferred.
• High School Diploma or GED required.