What are the responsibilities and job description for the Executive Assistant position at Banesco USA?
Job Title
Executive Assistant
Banesco USA is seeking an Executive Assistant for our Executive Department.
Primary Job Duties
Banesco USA is part of Banesco International, a worldwide group of financial institutions with presence in 6 countries.
As a corporation in continuous evolution, we promote the ongoing professional and personal development of our employees, by embracing challenges and adapting to the changing environment of today’s world. We aim to develop integral human beings, committed to making a difference at the workplace and out in the world.
Our actions are rooted in our Values: Reliability, Responsibility, Quality and Innovation. We believe that we all have the same ability to transform our daily tasks into significant contributions, and therefore, Leave Our Mark.
At Banesco USA, one of our most valued assets is our enthusiastic team, which strives every day to create a world-class organization in an ever-changing world. Together, our team has made us a market leader and we invite you to join us.
Executive Assistant
Banesco USA is seeking an Executive Assistant for our Executive Department.
Primary Job Duties
- Administrative Support: Responsible for assisting the President & CEO in all day-to-day administrative functions of the bank.
- Documentation: Manages and monitors executive documents, correspondence, and digital communication.
- Scheduling: Coordinates the President’s calendar, organizes agendas, and handles event registrations and RSVPs.
- Corporate Governance: Partners with Corporate Governance in the elaboration and coordination of the Annual Committee and Board calendars.
- Communication: Serves as a liaison between the executive office and staff, customers, regulators, and Banesco Group companies.
- Event Planning: Organizes annual board and committee meetings, ensuring all presentation materials are prepared for dual-platform delivery.
- Travel & Expenses: Arranges travel and accommodations for the CEO, Board members, and staff; prepares and maintains accurate expense reports.
- Financial Review: Performs monthly reconciliations of petty cash and corporate credit cards, and reviews invoices prior to approval.
- Compliance & Development: Ensure 100% completion of mandated annual training programs and professional development certifications.
- Regulatory Alignment: Maintain up-to-date knowledge of banking regulations by consistently completing all assigned annual training.
- Execute additional responsibilities and special projects as directed by executive leadership.
- Responsible for completing annual training program assigned other than Consumer Compliance,
- Performs other functions and/or duties as assigned.
- Education: Associate’s degree in Business Administration preferred or equivalent experience.Experience: Three (3) years of experience as an administrative assistant for C-Level Executives.
- Advance computer skills including but not limited to proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
- Strong verbal and written communication skills, ability to communicate at all levels of the organization.
- Strong attention to detail and accuracy.
- Ability to multi-task, with strong organization, time-management, and prioritizing skills.
- Strong customer service skills, ensuring the satisfaction of both internal and external customers.
- Basic knowledge of related State and Federal banking compliance regulations and operational policies.
- Ability to work with minimal supervision while performing duties.
- Competitive base salary.
- Paid time off.
- Hybrid schedule.
- 401k with employer match.
- Tuition reimbursement.
- Paid parental leave.
- Medical, Dental, Vision.
- Life Insurance.
- Supplemental Insurances.
- Short-Term & Long-Term Disability Benefits.
- Free parking.
- On-site Cafeteria.
Banesco USA is part of Banesco International, a worldwide group of financial institutions with presence in 6 countries.
As a corporation in continuous evolution, we promote the ongoing professional and personal development of our employees, by embracing challenges and adapting to the changing environment of today’s world. We aim to develop integral human beings, committed to making a difference at the workplace and out in the world.
Our actions are rooted in our Values: Reliability, Responsibility, Quality and Innovation. We believe that we all have the same ability to transform our daily tasks into significant contributions, and therefore, Leave Our Mark.
At Banesco USA, one of our most valued assets is our enthusiastic team, which strives every day to create a world-class organization in an ever-changing world. Together, our team has made us a market leader and we invite you to join us.