Accounts Payable Coordinator - Part-Time

About Bancroft School

Bancroft School, a PreK–12 independent day school in Worcester, Massachusetts, is dedicated to empowering students through active, inquiry-based learning. Our academic program builds intellectual curiosity, critical thinking, and confidence, preparing students to make meaningful contributions to their communities and the world. With the guidance of exceptional educators, students engage deeply with one another, celebrate diverse perspectives, and develop the skills needed for lifelong learning and leadership.

Founded in 1900, Bancroft is situated on a beautiful 30-acre campus in a residential neighborhood just north of downtown Worcester—a thriving city with a rich history and a promising future. Our 460 students come from over three countries and over 70 cities and towns across Massachusetts, bringing a wide range of backgrounds and experiences that enrich our inclusive learning environment.

As Bancroft continues to grow and innovate under the leadership of Head of School Stephanie Luebbers, who began her tenure in July 2023, we remain committed to our mission and vision, guided by the strategic plan BluePrint125 . Our goal is to be the first choice for families seeking an educational experience where every student is challenged, supported, and inspired to own their journey to mastery and independence in a community where they are truly known and valued.

Position Summary

Reporting directly to the Controller, the part time Accounts Payable Coordinator performs accounting and administrative tasks related to the efficient maintenance and processing of accounts payable transactions for The Bancroft School. This is a part-time in-person position.

AP Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Verify accuracy of all A/P related invoices for receipt, pricing, and proper approvals
• Code invoices to proper G/L accounts
• Enter all vendor invoices into accounting software
• Process weekly check runs
• Match invoices to checks
• Obtain signatures on all checks and ensure that a double signature is obtained when necessary and then complete the A/P process of mailing payments to vendors
• Maintain vendor records and file accordingly
• Respond to all vendor inquiries and follow up with credit and past due payment requests
• Generate purchase orders when necessary
• Maintain vendor database which includes 1099 information and processing
• Petty cash monitoring and reconciliation
• Biweekly bank runs
• Credit card payment processing and reconciliations
• Post disbursements to General Ledger
• Answer vendor inquiries and resolve vendor issues
• Maintain business office cash funds related to student clubs and fundraising and perform cash reconciliations associated
• Act as a Business Office liaison to parent groups, faculty and staff.
• Prepare accounts payable schedules and reconciliations
  
  

Qualifications

• A 4-year college degree is not required, but some college experience is preferred: minimum of high school diploma.
• Attention to detail and a high level of accuracy, strong analytical & computation skills and high proficiency with technology, including Excel, Google Docs/Sheets, and accounting software, preferably Blackbaud Financial Edge
• Ability to communicate and work effectively with a variety of members of the community, including teachers, administrators, parents and students
• Commitment to the school’s needs, willingness to help at all levels to get the job done
• Must enjoy working in a youth-centered academic environment
• Flexibility and sense of humor
• Proficient in data entry
• Knowledge on online credit reconciliation systems preferred
  
  

Ability To

• Multi-task and manage multiple projects simultaneously
• Be both hands-on and strategic
• Form and maintain positive relationships with a broad range of individuals; team player and able to work in a group setting
• An understanding of, and an aspiration to actively support, the mission, values, organization, and traditions of Bancroft School is desired
• Facilitate best practices and policies
• Other duties as assigned
  
  

Bancroft is committed to cultivating and sustaining a community that embraces differences and welcomes candidates who will add to the racial and cultural diversity of our community. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

This job description provides a general overview of the role and is not an exhaustive list of all duties, responsibilities, or qualifications. Additional tasks may be assigned as needed to support the school’s mission and operations.

Compensation

Bancroft School offers a competitive hourly salary range for this position of $20.00 to $25.00, determined by the scope of responsibilities, market benchmarks, and organizational considerations. Compensation is based on a variety of factors, including education, experience, skills, expertise, and internal equity. Final salary details, along with a comprehensive benefits package, will be provided upon an employment offer.

If interested, please send a cover letter, resume, personal statement, and references to employment@bancroftschool.org