Administrative Assistant

ROLE OVERVIEW

In the role of Administrative Assistant, in the New York office, it is anticipated that the employee be able to work collaboratively and effectively with all levels of management, staff, clients, external partners / supplier and regulatory agencies. The employee will be responsible for providing administrative support to ensure the operation of the team. The employee will be responsible for:

• Support 5-7 Heads of Departments within Technology

• Arrange meetings, appointments and calls

• Coordinate complex domestic/international travel

• Submitting accurate and timely expenses

• Perform a variety of administrative duties, calendar management and maintain & update spreadsheets

• Shadow with and continue to train with multiple departments to formalize skills and assist with tasks and projects as a result

QUALIFICATIONS & REQUIREMENTS

In order to effectively represent the Company and communicate with clients, the employee must be someone who has:

• Ability to prioritize and manage multiple tasks and projects concurrently to meet/exceed deadline

• Strong desire to work collaboratively with the team

• High standard of professionalism in all dealings with internal staff, external partners, and clients

• Problem solving skills and ability to identify and implement appropriate solutions

• Exhibit a high degree of judgment and discretion when handling confidential information

• Consistent work ethic through hard work, confidence, and effort

• Strong written and verbal communication skills

• Ability to quickly learn and adopt new technologies and processes

• Outstanding attention to detail and strong organization skills

• Willing to work in an agile work environment with a fast-paced task flow

EDUCATION, TRAINING & EXPERIENCE

• Bachelor’s Degree required (preferred)

• 5-10 years of experience preferred

• Experience working for a global team and working across different time zones (preferred)