Purchasing Representative - Office of Purchasing (1.0 FTE/12 months)

Job Description

Provides administrative and technical support to improve the supplier experience, promote supplier engagement, and enhance supplier performance assessment. The position will work with office leadership to develop strategies to ensure that the Baltimore County Public Schools (BCPS) procurement system is understood and transparent to the supplier community. Assists in coordinating and processing documents to monitor supplier performance.Performs other duties as assigned.

Responsibilities

EXAMPLES OF DUTIES:

• Evaluate and make recommendations to Purchasing leadership regarding supplier logistical and performance capabilities, establish supplier monitoring and tracking processes, and assess supplier performance using a variety of supplier management strategies to ensure continuous improvement.
• Evaluate and make recommendations to office leadership regarding supplier feedback on solicitations and purchases.
• Monitor agency satisfaction with supplier goods and services.Maintains positive supplier relationships and provides customer support to suppliers and internal customers.
• Conduct supplier onboarding and provide timely requests to general supplier requests where appropriate.
• Provide guidance and assistance to internal teams on purchasing processes and compliance requirements.
• Develop and facilitate supplier training experiences.Ensure supplier compliance with purchasing policies and procedures.Provide required documentation as needed.
• Maintain current knowledge with purchasing regulations and industry best practices.
• Perform general office functions.
• May serve on various committees for special projects.
• Performs other duties as assigned.
  
  

Qualifications

MINIMUM QUALIFICATIONS

Education, Training, And Experience

• Possession of a high school diploma or appropriate equivalent.Six years of office clerical experience.Two years of experience in customer service are preferred. Familiarity with procurement/supplier program is preferred.
  
  

Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.

Knowledge, Skills, And Abilities

• Knowledge of procurement processes and procedures. Knowledge of office practices and procedures. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages including Microsoft Word and Excel. Knowledge of data entry techniques for web-based software. Knowledge of automated office systems.
• Skill in establishing and maintaining effective working relationships with all staff, supervisors, and suppliers.
• Skill in maintaining databases.Skill in maintaining electronic filing systems.Skill in operating personal computers and related office equipment.Skill in providing routine information to telephone callers and office visitors.
• Ability to learn and adapt to changing procurement processes.
• Ability to lead and direct the work of others.Ability to communicate effectively, both orally and in writing.Ability to perform basic mathematical computations.Ability to follow rules and regulations.Ability to establish and maintain effective working relationships.
  
  

Physical And Environmental Conditions

The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

FLSA Status: Non-Exempt

Retirement: Eligible for the Baltimore County Employees' Retirement System.

Salary: $24.13 - $ 42.19/hour depending on experience, based on grade 05, ESPBC (Education Support Professionals of Baltimore County) pay scale, effective January 1, 2026.

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/operations/fiscalservices/payroll/salary_scales

Benefits: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at

https://www.bcps.org/hr/compliance/benefits_and_retirement

Conditions Of Employment

Employment in this position is contingent upon successfully completing a background, Department of Social Services (DSS) and criminal history check. A completed application must be on file in the Office of Staffing/Temporary Services to be eligible to work in this position.

Application Instructions

Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
  
  

Pre-Employment Requirements

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.
  
  

Contact Information

Office of Temporary & Support Services

Phone: 443-809-8952