Fiscal Assistant II, Title I & COP - INTERNAL CANDIDATES ONLY

Job Description

Under general supervision, performs a variety of complex accounting-clerical duties in support of the Office of Title I and the Office of Community Schools.. Maintains accounting, budgetary, and fiscal records. Processes financial transactions. Assists in the development of proposed budgets for allocations from Title I, School Improvement, Concentration of Poverty (CoP) grants, and other federal and state grants. Monitors expenditures to ensure compliance. Generates and reviews reports. Provides advice and guidance regarding Title I & CoP grants. Performs other duties as assigned.

Responsibilities

EXAMPLES OF DUTIES:

• Supports schools and central office staff with fiscal documentation, budget management and fiscal planning.
• Collaborates with accountants and staff to ensure school spending and documentation align with grant requirements.
• Coordinates with school and central office staff to correct or acquire documentation.
• Meets with accountants to verify the accuracy of formulas, rates of pay, salary projections, and cost estimates in Budget Proposal Forms.
• Responds to questions regarding appropriate fiscal documents for expenditures and remaining funds in accounts.
• Reviews reports of Title I, School Improvement, (CoP) grants, and other future or potential federal and state grant expenditures at each school and updates budget tracking documents with data from the financial system. Processes financial transactions.
• Prepares position work documents in conjunction with accountants to ensure the accuracy of time and effort cost associated with Title I grants. Maintains a position inventory of grant funded positions.
• Compiles, stores and files completed fiscal documentation in appropriate location.
• Attends and makes use of training opportunities.
• Verifies the completeness, accuracy, and coding of expenditure documentation, including invoices, forms, payroll records, and required approvals, prior to processing.
• Maintains and updates grant workbooks, fiscal status sheets, and budget tracking tools to monitor budget‑to‑actual spending for assigned schools and grants.
• Reviews payroll and time‑and‑effort documentation for Title I funded positions and coordinates corrections with accountants as needed.
• Identifies and reports reconciliation discrepancies and supports journal voucher corrections in collaboration with accounting staff.
• Maintains fiscal documentation for equitable services and nonpublic school expenditures.
• Flags applicable purchases for equipment inventory tracking and property compliance.
• Supports audit preparation by organizing and retrieving fiscal documentation in accordance with records retention requirements.
• Performs other duties as assigned.
  
  

Qualifications

MINIMUM QUALIFICATIONS

Education, Training, And Experience

• Possession of a high school diploma or an appropriate equivalent.Five years of progressively responsible bookkeeping and/or account-clerk office experience.
• Completion of two years (60 credits) of college level training in the accounting, business management, or a related field is preferred.
  
  

Note: Other combinations of applicable education, training and experience that provide the knowledge and skills to perform effectively in the class may be considered.

Knowledge, Skills, And Abilities

• Thorough knowledge of the practices and procedures of accounting clerical work and bookkeeping.Knowledge of office practices and procedures.Knowledge of personal computers and MS Office software applications, with a intermediate level of proficiency in the use of Microsoft Excel. Establish and maintain effective working relationships with others.Experience with accounting software.Ability to work well independently.
• Skill in preparing, reviewing and maintaining a variety of complex accounting records and reports.Skills in analyzing and reconciling financial data.Skill in rapid and accurate data entry.Skill in interpreting and applying rules, regulations, policies and procedures.
• Ability to communicate effectively.Ability to perform mathematical computations.Ability to follow rules and regulations. Ability to plan, organize, and coordinate work assignments.Ability to establish and maintain effective working relationships.Ability to maintain confidentiality of employee and system records.Ability to make decisions in accordance with established school policies and procedures.
  
  

Physical And Environmental Conditions

The work of this class is generally sedentary, performed in an office environment, and requires the use of coordination and skill in the operation of computers and other office equipment.

FLSA Status: Non-Exempt

Retirement: Eligible for the Maryland State Retirement System.

Salary: $24.13 - $ 42.19/hour depending on experience, based on grade 05, ESPBC (Education Support Professionals of Baltimore County) pay scale, effective January 1, 2026.

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/operations/fiscalservices/payroll/salary_scales

Benefits: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at

https://www.bcps.org/hr/compliance/benefits_and_retirement

Conditions Of Employment

Employment in this position is contingent upon successfully completing a background, Department of Social Services (DSS) and criminal history check. A completed application must be on file in the Office of Staffing/Temporary Services to be eligible to work in this position.

Application Instructions

Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
  
  

Pre-Employment Requirements

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.
  
  

Contact Information

Office of Temporary & Support Services

Phone: 443-809-8952