What are the responsibilities and job description for the Payroll Specialist position at Baltimore County Public Library?
Baltimore County Public Library is an Equal Opportunity Employer (minorities/females/disabled/veterans).
Schedule:
This is a full time position working 40 hours a week. All library branch staff may be required to work evenings, Saturdays, and Sundays throughout the year as part of the normal work schedule.
Job Summary:
Under the general direction of the Director of Fiscal Services, the Payroll Specialist performs payroll administration and accounting support functions to ensure the accurate and timely processing of employee payroll. Responsibilities include payroll processing, time and attendance administration, payroll tax reporting, records maintenance, regulatory compliance, budgeting support, audit preparation, and payroll systems administration. The incumbent serves as a primary resource for payroll-related inquiries and works collaboratively with County agencies, vendors, and internal stakeholders to maintain efficient and compliant payroll operations while ensuring the integrity and confidentiality of payroll data.
Essential Functions
- Coordinates and processes bi-weekly payroll
- Verifies timesheets, leave balances, and payroll deductions
- Generates and uploads employee data file to timesheets program
- Manages the processing of attendance transactions for staff
- Maintains and updates employee payroll records, including tax withholdings, direct deposit information, and benefit deductions
- Ensures payroll practices comply with Federal, state, and local regulations
- Prepares and submits payroll tax filings, including W2s, and other payroll related documents
- Generates payroll reports for Fiscal Services, HR and administrative staff
- Responds to employee inquiries regarding payroll, deductions, and leave balances
- Provides documentation and support for audits and financial review
- Maintains regular contact with various offices of the Baltimore County Government including Office of Information and Technology, and Employees Retirement System regarding payroll transactions and general questions
- Works directly with payroll and timesheets vendors for system support and training
- Develops and maintains Fiscal Year budget worksheets for budgetary payroll and personnel analysis
- Prepares and calculates payroll liabilities
- Recommends and implements improvements to payroll systems and workflows
- Ensures data integrity, confidentiality, and security of payroll information
- Other duties as assigned
Job Requirements:
- Associate’s degree in Accounting, Business Administration, or related field
- Bachelor’s degree preferred
- 3 years of payroll experience, preferably in a public sector or nonprofit environment
- Strong understanding of payroll regulations and tax laws
- Excellent attention to detail and organizational skills
*Applicants for this position will remain in consideration for any Librarian position openings at this location within the next six months and do not need to reapply.*
This position is open until filled.
The Library offers an excellent benefits package that includes pay holidays, 20 vacation days, 15 sick days, and seven personal days per year. In addition the Library also offers health, dental, vision, life, voluntary long-term disability, pension, deferred compensation, an employee assistance program, flex spending, and Commuter Choice parking and transit accounts.
Salary : $56,249 - $80,043