What are the responsibilities and job description for the Account Clerk II (Recreation and Parks) position at Baltimore County, MD?
DESCRIPTION
BENEFITS
QUESTIONS
This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.
Pay Schedule I, Grade 20, Regular Schedule: 35 hours per week.
A vacancy exists in the Department of Recreation and Parks.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring within this class may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
You must attach your transcript(s), and/or degree(s), and/or professional license(s)
Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Job Purpose
Under general supervision, prepares and maintains complete payroll and related records for a County Agency, OR performs complete accounting clerical work involving budgeting, procurement, collection, disbursement, and related functions; and does related work as required.
Essential Job Duties
Accounts Payable: Processes payments to suppliers against requisitions / purchase orders which were submitted in Workday by Management Analysts based upon Fund assignments. Confirms delivery of goods or receipt of services, research and reviews invoices for accuracy, resolves billing issues with suppliers or the Office of Budget and Finance as appropriate, and then processes payment of invoices by Supplier Invoice Request or Receipt in Workday.- Assets Validation: Conducts annual and period confirmations of fixed assets, completes and submits reports to the Accounting Department.
- Copy Machines & Digital Duplicators: As Main Point of Contact, coordinates meter readings, reporting and facilitates communication between Agency users and the suppliers (i.e. Canon, ERC, etc.) of copy machines and digital duplicators.
- Grants Support: Provides daily support for grant activity including (a) Assisting with donation processing, (b) Assisting with grant record keeping, (c) and making payments via Workday receipts against requisitions, which become purchase orders that were created by Management Analysts against available grant funds.
- Nextraq GPS Reports: Reviews vehicle fleet daily reports, weekly reports and violation alerts. Takes appropriate action based upon standard operating procedures.
- Office Supplies: Coordinates contact between Agency users, the Procurement Dept. and suppliers (i.e. Office Basics, WB Mason, Shred It, Water Coolers) for office supplies.
- Petty Cash: Coordinates Agency-wide petty cash disbursements and associated paperwork.
- Revenue Support: Provides daily support for revenue collection, processing and record keeping, including (a) CivicRec / Forte transaction reconciliation by performing Workday Ad Hoc Bank Transactions to book revenue deposits, taxes and security deposits, (b) Collects and processes in-person revenue delivery via Miscellaneous Cash Receipt forms & supporting documentation for cash, checks & money orders, (c) Issues refunds or make payments to suppliers from Liability / Ledger Accounts holding security deposit funds.
- SharePoint Budget Codes: Communicates issuance of budget codes required for PM work order requests.
- Special Projects: As required / requested.
- Workday Approvals: Reviews and approves transactions in Workday such as, (a) Staff Mileage & Parking Expenditure Reimbursements, and (b) PCard transaction validations.
Performs other related duties as required.
NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.
Qualifications
Education and Experience
Graduation from a recognized high school, or an appropriate equivalent;
Plus
Two years' experience in bookkeeping, accounting or auditing work.
Additional education in bookkeeping, accounting, or auditing may be substituted, on a year-for-year basis, for the required experience.
Additional experience as described in the duties of the position may be substituted, on a year-for-year basis, up to a maximum of four years.
Knowledge, Skills, and Abilities
- Knowledge of bookkeeping and accounting principles and practices
- Knowledge of office functions, procedures, and methods
- Ability to understand governmental rules, regulations, and procedures
- Ability to maintain a wide variety of complete accounting records
- Ability to use office machines and Equipment necessary to perform the duties required of the position
Applicants are required to submit proof of professional licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)
Mail or deliver documents to:
ATTN: Account Clerk II - Rec and Parks
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204
You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.
EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.
308 Allegheny Avenue
Towson, Maryland, 21204
This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.
Pay Schedule I, Grade 20, Regular Schedule: 35 hours per week.
A vacancy exists in the Department of Recreation and Parks.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring within this class may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
You must attach your transcript(s), and/or degree(s), and/or professional license(s)
Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Job Purpose
Under general supervision, prepares and maintains complete payroll and related records for a County Agency, OR performs complete accounting clerical work involving budgeting, procurement, collection, disbursement, and related functions; and does related work as required.
Essential Job Duties
Accounts Payable: Processes payments to suppliers against requisitions / purchase orders which were submitted in Workday by Management Analysts based upon Fund assignments. Confirms delivery of goods or receipt of services, research and reviews invoices for accuracy, resolves billing issues with suppliers or the Office of Budget and Finance as appropriate, and then processes payment of invoices by Supplier Invoice Request or Receipt in Workday.- Assets Validation: Conducts annual and period confirmations of fixed assets, completes and submits reports to the Accounting Department.
- Copy Machines & Digital Duplicators: As Main Point of Contact, coordinates meter readings, reporting and facilitates communication between Agency users and the suppliers (i.e. Canon, ERC, etc.) of copy machines and digital duplicators.
- Grants Support: Provides daily support for grant activity including (a) Assisting with donation processing, (b) Assisting with grant record keeping, (c) and making payments via Workday receipts against requisitions, which become purchase orders that were created by Management Analysts against available grant funds.
- Nextraq GPS Reports: Reviews vehicle fleet daily reports, weekly reports and violation alerts. Takes appropriate action based upon standard operating procedures.
- Office Supplies: Coordinates contact between Agency users, the Procurement Dept. and suppliers (i.e. Office Basics, WB Mason, Shred It, Water Coolers) for office supplies.
- Petty Cash: Coordinates Agency-wide petty cash disbursements and associated paperwork.
- Revenue Support: Provides daily support for revenue collection, processing and record keeping, including (a) CivicRec / Forte transaction reconciliation by performing Workday Ad Hoc Bank Transactions to book revenue deposits, taxes and security deposits, (b) Collects and processes in-person revenue delivery via Miscellaneous Cash Receipt forms & supporting documentation for cash, checks & money orders, (c) Issues refunds or make payments to suppliers from Liability / Ledger Accounts holding security deposit funds.
- SharePoint Budget Codes: Communicates issuance of budget codes required for PM work order requests.
- Special Projects: As required / requested.
- Workday Approvals: Reviews and approves transactions in Workday such as, (a) Staff Mileage & Parking Expenditure Reimbursements, and (b) PCard transaction validations.
Performs other related duties as required.
NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.
Qualifications
Education and Experience
Graduation from a recognized high school, or an appropriate equivalent;
Plus
Two years' experience in bookkeeping, accounting or auditing work.
Additional education in bookkeeping, accounting, or auditing may be substituted, on a year-for-year basis, for the required experience.
Additional experience as described in the duties of the position may be substituted, on a year-for-year basis, up to a maximum of four years.
Knowledge, Skills, and Abilities
- Knowledge of bookkeeping and accounting principles and practices
- Knowledge of office functions, procedures, and methods
- Ability to understand governmental rules, regulations, and procedures
- Ability to maintain a wide variety of complete accounting records
- Ability to use office machines and Equipment necessary to perform the duties required of the position
Applicants are required to submit proof of professional licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)
Mail or deliver documents to:
ATTN: Account Clerk II - Rec and Parks
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204
You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.
EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.
Employment Benefits for Full-Time, Merit or Classified Employees
Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplace
All Baltimore County offices are smoke free.
Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Salary
Annual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance
General Increases - Cost of living increases and adjustments may be granted as legislated.
Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.
Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health Insurance
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life Insurance
Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.
Paid Leave
Paid benefits listed below vary depending upon the Classification.
Sick Leave
Vacation Leave
Personal Leave
Holidays
Bereavement Leave
Jury Leave
Military Leave
Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.
Educational Assistance
70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.
Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
Disclaimer
This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
Salary : $37,724 - $43,418
