Coordinator - Hotel Operations

ESSENTIAL DUTIES AND RESPONSIBILITIES  

The following and other duties may be assigned as necessary: 

• Provide general administrative support for non‑gaming operating departments.

• Maintain department records, files, invoices, and employee documentation.

• Assist Team Members with questions and escalate issues when needed.

• Handle new hire paperwork, data entry, reporting, and ordering office supplies.

• Manage department compliance training.

• Maintain department inventory, perform price checks, daily receiving, and month‑end reconciliation.

• Assists in developing and maintaining department communication.

• Schedule required inspections and maintain State emissions reports.

• Promote and maintain a positive, professional, and customer‑service‑focused attitude with team-members, applicants, and guests.

• Support Accounts Receivable functions for Hotel/Sales.

• Ensure compliance with local, state, and federal regulations and report potential issues to management.

• Manage department open positions and support recruiting efforts.

• Support Accounts Receivable functions for Hotel/Sales.

• Process Oracle purchasing requisitions, BPOs, and track Capex spend.

• Assist with Hotel processes and Terzo contract administration.

• Support additional projects as needed.

QUALIFICATION REQUIREMENTS   

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age. 

• Previous position handling administrative/project management functions; previous experience in gaming/hospitality a plus 

• Proficient computer skills including Microsoft Office software (Word, PowerPoint, Excel, and Outlook).  

• Ability to work independently, while taking direction from multiple sources 

• Excellent verbal and written communication skills 

• Working knowledge of UKG system a plus, but not required 

• Ability to maintain confidentiality of sensitive information. 

• Ability to multi-task and problem solve. 

• Excellent organizational skills, presentation skills and ability to work independently and collaboratively. 

• Flexible to work all shifts including holidays, as business needs dictate. 

LANGUAGE SKILLS  

Ability to read and interpret documents In English, such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English required 

MATHEMATICAL SKILLS  

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume and distance. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, possess ability to operate an adding machine and have basic computer skills. 

CERTIFICATES, LICENSES, REGISTRATIONS: 

Employee must be able to qualify for licenses and permits required by federal, state and local regulations. 

PHYSICAL DEMANDS   

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
•  While performing the duties of this job, the employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. 
• Specific vision abilities required by this job include close vision, color vision, and peripheral vision. 
•  The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces. 

 WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.