What are the responsibilities and job description for the Private Capital Operations Associate position at Balentine?
We’re Hiring
Private Capital Operations Associate
Balentine is seeking a Private Capital Operations Associate to join our Operations team. At Balentine, we pride ourselves on delivering a white-glove client experience built on trust, discretion, and attention to detail.
This role is ideal for professionals who thrive in a collaborative, in-office environment, where teamwork, accountability, and precision are valued. The right individual is passionate about client service, thrives in a high-stakes environment, and brings a responsive, detail-oriented, solutions-driven mindset.
Responsibilities
The ideal candidate will understand that a great attitude and efficiency in technology and task management will be key drivers for success. We expect this person to, with training, perform the following responsibilities:
Fund Operations & Lifecycle Management
While we acknowledge there can be multiple approaches to a job well-done, the below competencies outline some of the characteristics that we expect to contribute to the success of this position.
Balentine offers a competitive compensation package, including an attractive base salary and benefits.
Company Overview
Balentine LLC is a boutique wealth management firm with $8B of Assets Under Advisement and growing. Built on integrity and a commitment to provide a fiduciary standard of care, our firm was founded by, and continues to attract, a world-class team of driven and dedicated individuals. At Balentine, everything we do prioritizes our clients and employees. We have assembled an exceptional team that values relationships as well as results and have created an environment where motivated people flourish.
Balentine’s culture reflects a collaborative and diverse workforce driven by excellence and a commitment to lifelong learning. We deeply value our culture, and it is at the core of all that we do.
Private Capital Operations Associate
Balentine is seeking a Private Capital Operations Associate to join our Operations team. At Balentine, we pride ourselves on delivering a white-glove client experience built on trust, discretion, and attention to detail.
This role is ideal for professionals who thrive in a collaborative, in-office environment, where teamwork, accountability, and precision are valued. The right individual is passionate about client service, thrives in a high-stakes environment, and brings a responsive, detail-oriented, solutions-driven mindset.
Responsibilities
The ideal candidate will understand that a great attitude and efficiency in technology and task management will be key drivers for success. We expect this person to, with training, perform the following responsibilities:
Fund Operations & Lifecycle Management
- Coordinate capital calls with Fund Manager/Compliance and execute payments
- Manage fund redemptions and distributions, including bulk journals and wires
- Monitor and follow up on missed capital calls with subscribers or internal teams
- Maintain cash positions (e.g., SGOV) and oversee capital movement
- Pay fund-related invoices and expenses
- Support quarterly valuation reviews and distributions with Compliance
- Oversee SUBSCRIBE platform: add new fund documents, maintain open funds, and ensure accuracy
- Partner with SUBSCRIBE service team to set up, test, and validate documents and disclosures
- Develop and manage processes for subscriptions executed outside of SUBSCRIBE
- Notify departing clients of subscription status, obligations, and update contact details
- Complete subscription documents for underlying funds
- Serve as primary point of contact for internal fund-related inquiries
- Coordinate regulatory filings (Blue Sky, FinCEN BOI, CFTC exemptions, etc.)
- Work with fund counsel to respond to state information requests
- Obtain EINs and coordinate brokerage account setup with new accounts team
- Support setup of subscription lines for investment vehicles
- Coordinate creation of fund legal documents (PPM, LPA, subscription docs, registrations)
- Ensure ongoing compliance, including Access Manager LLC state license renewals
- Distribute consolidated fund status and pipeline updates to internal teams
- Maintain fund pages and Private Client (PC) data in Salesforce
- Coordinate preparation and distribution of K-1s with tax teams
- Serve as liaison between internal teams, fund managers, and external partners
- Coordinate annual audits for client distribution with external partners
- Lead the Quarterly Private Funds Operations Committee
- Support the CCO on compliance and risk management related projects.
- Bachelor’s degree
- 3-5 years professional experience, 1-2 years in the Private Funds/Private Capital space
- Proficiency in fund administration tasks and related processes
- Proficiency in Excel and Word
- Experience with Addepar, Salesforce, Arch, and Subscribe a plus
While we acknowledge there can be multiple approaches to a job well-done, the below competencies outline some of the characteristics that we expect to contribute to the success of this position.
- Professional and Courteous
- Ability to maintain uncompromising levels of confidentiality
- Ability to interact with all people in a polite manner and positive attitude
- Ability to have a positive impact on the people around you
- Organized and Productive
- Ability to structure responsibilities, tasks, and project management to eliminate wasted time and efforts
- Ability to manage multiple projects and competing priorities without missing deadlines
- Ability to self‐manage, prioritize, and produce quality work in both individually and team environments
- Calm Under Pressure / Unflappable
- Ability to respond calmly and maintain performance standards in a busy office setting
- Ability to maintain high service standards and problem-solve effectively when faced with new challenges
- Adaptable and Reliable
- Ability to remain unperturbed by changing priorities and conditions
- Ability to shift concentrations throughout the day
- Ability to always arrive on time and prepared
Balentine offers a competitive compensation package, including an attractive base salary and benefits.
Company Overview
Balentine LLC is a boutique wealth management firm with $8B of Assets Under Advisement and growing. Built on integrity and a commitment to provide a fiduciary standard of care, our firm was founded by, and continues to attract, a world-class team of driven and dedicated individuals. At Balentine, everything we do prioritizes our clients and employees. We have assembled an exceptional team that values relationships as well as results and have created an environment where motivated people flourish.
Balentine’s culture reflects a collaborative and diverse workforce driven by excellence and a commitment to lifelong learning. We deeply value our culture, and it is at the core of all that we do.