What are the responsibilities and job description for the Office Administrator position at Balch & Bingham?
DESCRIPTION:
Under the direction of the Chief Operating Officer and Office Managing Partner, the Office Administrator will be responsible for the day-to-day administration and oversight of various professional staff including secretarial, reception, and support positions. The ideal administrator will be enthusiastic; organized; confident speaking to small and large groups; approachable by lawyers and professionals; a good listener and problem solver; confidential and discreet; creative; tactful; fiscally responsible; and composed in the face of multiple priorities and deadlines.
Responsibilities:
- Direct the recruiting and hiring of professional staff.
- Provide support to recruiting initiatives for attorneys.
- Assist with the onboarding process for new attorneys and professionals.
- Coordinate training and professional development of staff.
- Organize and manage work assignments and coverage of support services.
- Prepare expense and trust account checks; perform other light accounting functions as needed.
- Participate in the annual budgeting process; operate within expected financial guidelines and budgets.
- Plan office special events, meetings, parties, and community service initiatives.
- Implement firm policies, procedures and standards.
- Conduct performance evaluations, counseling, and disciplinary actions for professional staff within prescribed guidelines.
- Support facility maintenance activities.
- Other special projects as requested.
Skills and Qualifications:
- Previous experience in a legal or professional services environment strongly preferred.
- Ability to work well under time constraints and pressures.
- Conflict resolution and problem-solving skills.
- Effective communication with a large and diverse group of individuals.
- Demonstrated ability to build and lead effective and successful teams.
- Strong attention to detail and excellent organizational skills
- Proficiency in Microsoft Office Suites and video conferencing platforms.
- Bachelor’s degree in business administration, Human Resources, or comparable field required.