What are the responsibilities and job description for the Office Administrator position at Lensa?
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Who We Are
For over thirty years, SAM has built a reputation as a trusted, knowledgeable, and innovative partner. Our licensed professionals transform petabytes of complex spatial data into intelligent insights in a holistic Managed Geospatial Services™ (MGS™) framework. As North America's premiere MGS™ company, SAM provides practical, precise, and high-fidelity solutions designed to enhance decision-making, mitigate risks, achieve strategic objectives, and drive costs out of our client's business. Our vision is to advance spatial data acquisition, improve analysis capabilities, and develop predictive analytics to redefine and transform how infrastructure assets are developed and managed throughout their lifecycles.
Your Impact at SAM
The Office Administrator is responsible for organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency.
Who We Are
For over thirty years, SAM has built a reputation as a trusted, knowledgeable, and innovative partner. Our licensed professionals transform petabytes of complex spatial data into intelligent insights in a holistic Managed Geospatial Services™ (MGS™) framework. As North America's premiere MGS™ company, SAM provides practical, precise, and high-fidelity solutions designed to enhance decision-making, mitigate risks, achieve strategic objectives, and drive costs out of our client's business. Our vision is to advance spatial data acquisition, improve analysis capabilities, and develop predictive analytics to redefine and transform how infrastructure assets are developed and managed throughout their lifecycles.
Your Impact at SAM
The Office Administrator is responsible for organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency.
- Provide general administrative support
- Answer incoming calls and direct to appropriate party
- Greet visitors
- Responsible for administrative setup of new employees
- Maintain confidentiality of sensitive information
- Maintain office and breakroom inventory
- Process incoming and outgoing mail and express mail shipments
- Assist with securing travel arrangements and expense reporting
- Provide support including, but not limited to, data entry, spreadsheet maintenance and Salesforce database tasks as needed
- Plan and execute regular company events
- Coordinate food orders for employee meetings
- Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support
- Contract and negotiate prices with office vendors and service providers
- Provide writing and editing support for a variety of business communications including proposals
- Assist with coordinating complex special projects, as assigned
- May assist with training other Administrative Professionals, as directed
- Perform other tasks as assigned to help accomplish the Company’s strategic goals
- 5 plus years recent administrative experience
- Proficient in Microsoft Office Suite – Word, Excel, Power Point, and Outlook
- Strong Excel skills, intermediate level preferred
- Experience with proposal support
- Longevity in prior employment
- Superior communication, presentation, organization, multi-tasking and problem-solving skills
- Ability to work independently as well as collaboratively
- Ability to maintain privacy and confidentiality
- 4-year degree is preferred, but not required
- Experience with Concur Travel and Expense preferred, but not required
- Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA FSA plans), SAM Cares program focused on holistic well-being
- Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
- Work-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families
- Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
- Perks and Discounts: Access to “Perks at Work” for discounts on wellness travel leisure and everyday purchases, company-sponsored events, free office snacks
- Culture and Awards/Achievements: SAM Named 2023 Top Workplace USA for Second Consecutive Year; 2023 SAM Ranks No. 88 on ENR Top 500 Design Firms