Legal Secretary

Reports To: Office Administrator

Responsibilities:

• Assist multiple attorneys in all stages of litigation from onset through post-trial and appeal.  
• Prepare, edit, and proofread legal documents and correspondence including letters, memos, briefs, pleadings, motions, discovery, notices, and reports.
• Organize and maintain electronic and/or paper files.
• Maintain and track schedules, deadlines, and calendars for multiple attorneys.  
• Schedule meetings and conferences for multiple attorneys.
• Coordinate travel arrangements for multiple attorneys.
• Enter, edit, and/or finalize billable time and client billings, adhering to Outside Counsel Guidelines for multiple clients, for self and multiple attorneys.
• Maintain confidentiality of work product.
• Utilize litigation databases and e-discovery platforms, including searches, loading transcripts, and coding documents.  
• Ensure compliance with federal and state rules of procedures and evidence for document format, content, and filing.  
• Assist with basic legal research, including locating cases, statutes, and regulatory materials.  
• Research and respond to inquiries and requests for factual information using internet and private search engines.
• Assist with other department activities as needed, and perform additional duties and responsibilities as assigned.  

 Skills and Qualifications:

• Ability to work independently and collaboratively with other team members both in person and in a remote environment.
• Ability to handle and adjust to competing deadlines and priorities.  
• Willingness to learn complex processes and related documentation, and to analyze and review documents. 
• Demonstrates a high degree of discretion, confidentiality, professionalism, and judgment.  
• Strong attention to detail; excellent organizational and project management skills.
• Strong oral and written communication skills.
• Prior experience in litigation and appellate matters required, including experience with electronic filing systems in state and federal courts in Texas and federal circuit courts of appeals.     
• Knowledge of ABA Litigation Codes for proper assignment to matters.  
• Experience with eDiscovery platforms, coding, document review, searches, and document productions using platforms. 
• Proficiency in Microsoft Office Suite and video conferencing platforms. 
• Some overtime and/or travel may be required.  
• Bachelor’s degree, Certificate in Paralegal studies from accredited institution or equivalent experience required.