Operations Coordinator

Leadership California is seeking a highly organized, polished, and proactive Operations & Communications Coordinator to help power our mission of advancing women’s leadership across California.

This is a high-impact role for someone who thrives behind the scenes and in the spotlight—equally comfortable managing logistics, supporting executive and board priorities, and creating compelling communications that strengthen visibility and engagement. The right person will be detail-oriented, tech-savvy, resourceful, and energized by the opportunity to help a mission-driven organization operate at a high level.

About Leadership California

Leadership California is a statewide nonprofit dedicated to advancing women’s leadership and strengthening California’s business, civic, and community leadership pipeline. Through impactful programming, strategic convenings, and a powerful network of alumni and partners, we are building a stronger future for women leaders across the state.

The Opportunity

The Operations & Communications Coordinator serves as a key connector across the organization, supporting internal operations, executive priorities, board coordination, and external communications. This role works closely with the Executive Director and leadership team to keep priorities moving, ensure strong organizational coordination, and maintain a consistent and compelling brand presence.

This is an ideal opportunity for a professional who enjoys variety, takes ownership, and can balance logistics, communications, and creative execution in a fast-paced environment.

What You’ll Do

Operations & Executive Support

• Prepare meeting agendas, briefing materials, and follow-up notes in support of Executive Director priorities
• Coordinate travel arrangements, itineraries, and meeting logistics
• Maintain well-organized digital files, systems, and documentation using Google Workspace

Board & Organizational Support

• Coordinate logistics for board and committee meetings, including scheduling, agendas, and meeting materials
• Prepare and distribute board packets, presentations, and supporting documents
• Track board action items, decisions, and follow-up tasks
• Support board communications and maintain accurate organizational records

Social Media & Marketing

• Manage Leadership California’s social media presence, including drafting content, scheduling posts, and engaging with the community
• Design branded graphics and visual content in Canva for announcements, marketing, and social media
• Support newsletters, digital announcements, and program promotions
• Help ensure consistency in messaging, voice, and brand across platforms

Website & Digital Content

• Maintain and update the Leadership California website, including announcements, program information, and content updates
• Work within WordPress to update pages, images, and copy
• Coordinate with external vendors or consultants on website updates and improvements as needed

Presentations & Communications Materials

• Create polished presentations and visual materials using Canva and Google Slides
• Assist in preparing reports, one-pagers, and stakeholder-facing communications
• Support the development of marketing materials for events, programs, and leadership initiatives

Event & Program Support

• Support logistics for events, board meetings, and program sessions
• Assist with coordination for statewide leadership programs and convenings
• Manage attendee communications and materials as needed

What We’re Looking For

Required Qualifications

• 2 years of experience in executive support, administrative coordination, communications, or nonprofit operations
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Experience managing social media platforms and content
• Proficiency in Canva for graphics and marketing materials
• Strong working knowledge of Google Workspace, including Docs, Sheets, Slides, Calendar, and Drive
• Excellent written and verbal communication skills
• Ability to work independently, exercise sound judgment, and handle sensitive information with discretion

Preferred Qualifications

• Experience with WordPress or similar website platforms
• Experience supporting nonprofit leaders or boards of directors
• Familiarity with nonprofit governance and mission-driven organizations
• Experience supporting events, programs, or statewide organizations

Who You Are

You are someone who brings order, follow-through, and professionalism to everything you touch. You are comfortable shifting between administrative detail, communications execution, and creative support. You take initiative, communicate clearly, and care deeply about producing high-quality work that helps an organization and its leaders succeed.

To Apply

Please submit:

• Your resume to liliana@balanceddiversity.com
• A brief cover letter highlighting your relevant board support and communications experience

Leadership California is looking for someone who is ready to contribute, collaborate, and help strengthen the leadership pipeline for women across California.