Part-Time Office Administrator

Job Title: Part-Time Office Administrator 

Location: Stockbridge, MA

Job Overview

We are seeking a dedicated Part-Time Office Administrator to join our dynamic team. This role is essential in ensuring the smooth operation of daily office functions, providing exceptional administrative support, and maintaining an organized and efficient work environment. The ideal candidate will demonstrate strong organizational skills, proficiency with office management tools, and excellent communication abilities. This position offers an opportunity to contribute to a professional setting while developing valuable administrative expertise.

Responsibilities

Answer phones, manage general office communication, and help ensure timely

follow-up.

Support scheduling, meeting coordination, calendars, mail, supplies, shipping,

and general office organization.

Maintain project files, office records, contracts, certificates, and administrative

documents.

Help track project information, open items, deadlines, meeting notes, and follow-

ups.

Coordinate with clients, consultants, contractors, vendors, IT support, and the

outside bookkeeping team as needed.

Manage billing, receipts, invoices, and records to hand off to bookkeeping.

Support onboarding, employee paperwork, schedules, office events, and internal

coordination.

Help the office adopt clearer systems, digital files, password/access practices,

and project tracking workflows.

Qualifications

5 years of administrative, office coordination, executive assistant, project

coordination, or similar experience.

Highly organized with strong attention to detail.

Excellent written and verbal communication skills.

Comfortable with Microsoft Office, email, calendars, PDFs, and general office

technology.

Able to manage multiple priorities and follow through reliably.

Professional, discreet, collaborative, and comfortable handling confidential

information.

Experience in architecture, inter