What are the responsibilities and job description for the Recruiting Assistant position at Baker Botts?
Baker Botts, a full-service, leading international law firm, is seeking a Recruiting Assistant to join our Legal Recruiting Department. This is a Firmwide, non-exempt position, resident in our Dallas office.
Primary Responsibilities
This position requires contact with individuals within the firm as follows:
Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state, or local law.
Primary Responsibilities
- Maintaining recruiting database, applicant tracking, generating all correspondence, statistical reporting and other duties as assigned.
- Assisting with the planning and implementation of all aspects of the Summer Associate Program, including on-boarding/off-boarding, work assignments and evaluations, mentor programs, budget tracking, and event planning and attendance.
- Assisting with the planning and implementation of our law school outreach initiatives.
- Assisting with all aspects of 1L and 2L hiring, including candidate tracking, scheduling interviews, soliciting feedback, and the offer process.
- Assisting with entry level associate on-boarding and off-boarding.
- Assisting with lateral hiring including arranging interviews, coordinating necessary paperwork, and tracking applicants.
- Processing invoices and expense reports for the Legal Recruiting Department.
- Participating in monthly meeting/events through the local recruiting professionals’ association (RADS).
- Other projects as assigned by Hiring Partner, Director of Recruiting, and Recruiting Managers.
- Strong communication skills, both oral and written. The position requires substantial contact with Firm lawyers and staff.
- Strong work ethic and ability to maintain strict confidentiality.
- Ability to work well with internal and external clients.
- Strong organizational skills, problem solving skills and attention to detail.
- Strong customer service focus.
- Bachelor's degree required.
- Six months of experience in a professional services office environment is preferred.
- Strong verbal and written communication skills are required.
- Proficiency with Microsoft Office (e.g. Outlook, Word, Excel, and Power Point).
- Must demonstrate exceptional customer service skills and professional demeanor at all times.
- Must be highly organized, meticulously-detail oriented, while maintaining a high level of quality and accuracy.
- Must demonstrate a proven ability to handle confidential information with the utmost discretion.
- Ability to perform in a fast-paced environment, juggle multiple assignments, and work responsibly under pressure.
- Must be a highly resourceful team-player, and polite and respectful of others.
- Must speak and act professionally at all times and maintain a professional appearance.
This position requires contact with individuals within the firm as follows:
- Extensive daily contact with lawyers, staff and colleagues.
- Frequent contact with outside vendors.
- Potential lateral hires.
- Must be able to routinely lift and carry file folders weighing up to 5-10 pounds.
- Must be able to work at a computer for considerable periods of time.
- Must be able to lift, squat, kneel and bend.
- After three months, this role may be hybrid and will require a minimum of three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely.
- Work is normally performed in an office work environment.
- Must be available to work overtime, including weekend hours, when necessary to meet established deadlines or stay current with occasional peaks in workload. Must be willing to change regular work schedule to meet the needs of the Firm.
- Must be able to perform essential duties of the position with time constraints and frequent interruptions.
- Ability to work well in high pressure environments.
Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state, or local law.