What are the responsibilities and job description for the Part-Time Branch Operations Assistant position at Baird?
About The Role
Be responsible for the client service & marketing functions of the branch following a wealth management or portfolio management business approach, including any operational functions necessary to meet client service requirements. This highly visible position requires a polished professional with superior, communication, customer service and organizational skill.
This is a Part-Time role working 30 hours a week that includes benefits!
The Impact You'll Make
Be responsible for the client service & marketing functions of the branch following a wealth management or portfolio management business approach, including any operational functions necessary to meet client service requirements. This highly visible position requires a polished professional with superior, communication, customer service and organizational skill.
This is a Part-Time role working 30 hours a week that includes benefits!
The Impact You'll Make
- Greet and direct incoming clients, visitors and business associates in a helpful, professional and pleasant manner.
- Answer inquiries from clients, prospective clients, and business associates; provides clients with quotes and current balances.
- Assist the Social Media strategy for Financial Advisor(s)/team, including LinkedIn, FA Website, Twitter, etc.
- Maintain FA/team website with frequent content posting. Prepare and present content ideas to marketing lead.
- Seek ways to enhance FA(s) business effectiveness and marketability.
- Maintain Client Relationship Management (CRM) system for Financial Advisor(s), as well as leverage the platform to manage the client relationship through mailings, reporting, e-mail tracking, and more, with the goal of implementing well-defined client service models.
- Plan, coordinate and arrange for vendor luncheons, client meetings, etc. Set up conference calls.
- Sort, process and route incoming and outgoing mail.
- Copy, fax, and file various materials as needed.
- Log Compliance files. File paperwork such as wires and branch manager daily reports.
- Perform other duties as assigned.
- High school diploma required. Associates or Bachelor's degree preferred.
- 1 years previous customer service or administrative experience; preferably in the financial services industry.
- Excellent verbal communication skills; excellent telephone and client service skills.
- Detail oriented. Critical thinking and proactive problem solving skills.
- Good analytical skills with ability to perform semi-advanced math.
- Ability to work independently with minimal supervision; ability to be flexible.
- Ability to handle clients professionally and manage challenging situations.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint) with the ability to learn and effectively navigate Baird’s Private Wealth Management technology platforms (Thomson ONE, Albridge, Envestnet, CRM, Money Guide Pro, Liquid Office etc.). Strong organizational skills -- consistent ability to prioritize work flow of self and Financial Advisors in order to achieve specific goals in a timely manner.
