What are the responsibilities and job description for the Construction Administrator position at Baillow Recruiting LLC?
We’re partnering with a well-established mechanical construction firm to hire a full-time Construction Administrator for a long-term project based in Fargo, ND. This is a highly visible, on-site role where organization, communication, and attention to detail directly support the success of a major construction operation. If you enjoy being at the center of the action and keeping complex projects running smoothly, this role offers both stability and growth.
What You'll be Doing:
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Supporting daily jobsite operations through administrative and project coordination
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Coordinating onboarding for new field employees and union craft workers
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Managing workforce documentation, site rosters, certifications, and compliance records
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Maintaining jobsite document control (drawings, RFIs, submittals, revisions)
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Collecting, reviewing, and processing vendor invoices and job-related paperwork
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Assisting project managers and field leadership with schedules, reports, and meetings
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Supporting jobsite logistics, daily logs, manpower tracking, and office organization
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Coordinating with accounting, HR, safety, and field teams to keep operations aligned
Who We're Looking For:
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3-5 years of administrative or project support experience (construction experience strongly preferred)
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Highly organized with strong time-management and multitasking skills
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Confident communicator who works well with field teams, vendors, and office staff
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Experience with onboarding, HR documentation, or E-Verify is a plus
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Comfortable working with Microsoft Office (Word, Excel, Outlook)
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Experience with construction software (Procore, COINS, or similar) is beneficial
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Detail-oriented, discreet, and professional when handling sensitive information
What Our Client Offers:
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Competitive hourly pay: $20 - $28/hour
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Full-time, long-term opportunity on a major project
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Exposure to large-scale construction operations and leadership teams
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Collaborative, team-focused work environment
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Opportunity to grow your career within the construction and project operations space
Salary : $20 - $28