Rental Coordinator

Job Description

What’s it like working for an innovative company that takes on some of the world’s most important challenges? Rewarding.

Our Rental Coordinators are responsible for the oversight of rental equipment to include requisitions, reservations, temporary storage, maintenance calls, equipment returns, and payment processing.  Applicant must be familiar with rental equipment, standards and maintenance requirements.  Must be capable of training personnel in the rental process and operate with minimal oversight and direction.

As a Rental Coordinator, you will:

• Rent and maintain all necessary equipment to assist production in completion of naval ship contracts.
• Solicits RFQ's and negotiate the procurement of direct/indirect material, rental equipment and services.
• Maintain rental database to track billing and all rented equipment for all active and past contracts.
• Attend daily meetings with management to minimize risks that impact the production schedule.
• Coordinate daily morning meetings with rental suppliers to review all equipment being utilized in the dry docks and assess any damages, maintenance requirements and swap -outs.
• Perform daily Inspection/walk through of all Rented equipment at BAE Systems shipyard, warehouse, and off-site locations to ensure proper use and equipment is up to BAE Systems standards.
• Attend weekly rental tracker meeting with project management team.
• Work with estimating department and providing new vendors and/or equipment to lower cost and keep BAE Systems as a competitor.
• Receive/process rental invoices for accounts payable and ensure proper billing with no discrepancies.
• Attend monthly meetings with vendors and accounts payable to review past due or discrepancy invoices.
• Work with vendors on newly awarded contracts to ensure vendor maintains their inventory.
• Escort all necessary vendor technicians' onboard naval vessels for scheduled maintenance and upkeep of rented equipment.
• Assist training center on providing the necessary rented equipment for the monthly onsite forklift/aerial certification class for BAE Systems employees.

Required Education, Experience, & Skills

• Experience in SREP systems and CostPoint or similar
• Knowledge of the rental industry in assigned area.
  • Experience with coordinating rental equipment.
• Above average written and verbal skills
  • Ability to effectively communicate both internally and externally.
• Functional knowledge of Microsoft Suite
  • Word, Excel, Power Point, and Access
  • Power BI a plus
• Knowledge of the procurement and invoice cycle
• Demonstrated ability to drive improvements.
• Develop, maintain, and report on rental KPI's.
• Analyze data to identify trends and/ or opportunities.
• Must be able to obtain and maintain DBIDS.
• Bachelor's degree and 4 years of relevant work experience or equivalent experience

Pay Information
Full-Time Salary Range: $82779 - $140723

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Platforms & Services
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.

Salary : $82,779 - $140,723