Administrative Assistant III - Operations Assurance

Job Description

This is an administrative assistant position that will support various teams within the Operations Assurance function, including the director of the group.

The Operations Strategic Capabilities Unit plays a fundamental role in enabling efficient business and program execution – from strategic capital investments, industrial operations and an efficient supply chain, to state-of-the-art manufacturing and test operations and top-notch facilities management.

What You’ll Do:

• Provide a wide variety of administrative tasks for programs, and associated program team members within Operations Assurance.
• Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Maintain program calendars and schedule meetings in Outlook.
• Arrange meetings with internal and external customers.
• Set-up and support meetings; keep minutes as necessary.
• Greet external visitors.
• Order catering for meetings and events.
• Make conference room reservations.
• Coordinate office moves for new and current program team members.
• Make travel arrangements and reservations.
• Prepare travel and business expense reports using Concur.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• File and retrieve records, folders, or other materials.
• Coordinate events and training for the Strategic Capabilities Unit (SCU).
• Work with sensitive and highly confidential information and maintain proper confidentiality.
• Represent organizational unit in understanding and working with administrative policies and procedures.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Education, Experience, & Skills

• High School diploma or equivalent plus 2 years or more related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Proficiency with Microsoft Office tools.
• Excellent communication skills.
• Solutions-oriented mindset utilizing critical thinking skills.
• Ability to work well with others and maintain a reliable schedule.

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Preferred Education, Experience, & Skills

• Experience with Concur travel and expense software.
• Experience with SharePoint.

Pay Information
Full-Time Salary Range: $48438 - $77500

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Space & Mission Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for government and commercial customers. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Multiple positions may be available on this opening.

Salary : $48,438 - $77,500