Administrative Assistant III – MarComm

Job Description

Be part of the excitement and join our Strategic Operations team! This role is expected to provide administrative support to our growing Marketing and Communications (MarCom) Team.

Strategic Operations brings together Washington Operations, Marketing & Communications, and Future Capabilities to align our strategic functions, pool expertise, and expand our impact across Space & Mission Systems. By strengthening collaboration, integrating market-facing activities, and connecting with our strategic business and capability units, we position the company to influence markets, engage customers, and drive sustainable growth and success.

We are looking for an ambitious Administrative Associate who is highly organized, proficient in time management, an effective communicator and comfortable interacting with all levels of management. The selected candidate will provide a range of administrative work assignments for our MarCom team members.

What You’ll Do:

• Assist the Department’s overall Team as required by managing and performing a wide variety of administrative tasks for team members.
• Manage and facilitate a high volume of travel booking, expense reports and supplies purchases for this group, including tracking appropriate charge codes.
• Make travel arrangements and reservations in compliance with corporate guidelines.
• Prepare business expense reports using Concur including local business and domestic/international travel reports.
• Set-up and facilitate meetings with proficiency order catering when requested.
• Perform inventory, ordering and stocking of supplies for the unit.
• Coordinate office moves for new and current program team members (MACs).
• Schedule interviews, facilitate candidate pick up/drop offs, coordinate with interview panels when assigned.
• Assist with coordinating engagement events and training for the unit.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• Learn and become proficient in enterprise systems, rules and procedures.
• Work with sensitive and confidential information.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Education, Experience, & Skills

• High School diploma or equivalent plus 2 year or more related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.

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Pay Information
Full-Time Salary Range: $48438 - $77500

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance health savings accounts a 401(k) savings plan disability coverage and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems, Inc.
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for government and commercial customers. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Multiple positions may be available on this opening.

Salary : $48,438 - $77,500