What are the responsibilities and job description for the Contracts Specialist position at Babcock Power?
Reporting to the Vice President, General Counsel and Assistant Secretary of Construction at Babcock Power, the Contracts Specialist provides key support to Paradigm Power Delivery, Inc. and Renewable Concepts LLC (collectively, the “Company”), two entities within the construction segment of the Babcock Power organization. The Contracts Specialist assists with reviewing, drafting, and negotiating contracts to ensure compliance with corporate risk management standards. The role is also responsible for coordinating insurance-related matters, administering letters of credit and bank guarantees, supporting corporate governance activities, and providing administrative support to the Legal Department.
Essential Roles and Responsibilities:
Technical Acumen
- Enter individual contract review matters into legal department tracking system. Assist in reviewing, negotiating, and drafting terms and conditions for agreements, change orders, and other contractual documents under attorney supervision.
- Manage intake and processing of requests from Company personnel for legal support.
Financial Management
- May be asked to assist in coordinating requests for letters of credit and bank guarantees with financial institutions and other company departments.
- May be asked to support the Corporate Risk Manager in managing insurance matters, including claims, certificates of insurance, and annual insurance renewals.
Quality Control
- Coordinate the preparation of release and waivers of liens or other instrumentalities.
- Track and coordinate responses to customer compliance requirements through third-party software programs.
Customer Focus
- Prepare written consents and other corporate governance documentation as directed.
Collaboration
- Provide administrative support to the Legal Department, including maintaining document databases, tracking outside counsel invoices, and providing notary services.
- Bachelor’s degree or equivalent experience.
- Minimum of 3 years of experience in contract administration involving legal issues and negotiation.
- Experience in the construction and/or power generation industry preferred.
- Understanding of various commercial terms and conditions, legal implications, and commercial practices.
- Strong prioritization skills with superior attention to detail and quality.
- Effective written and verbal communication skills.
- Ability to work both independently and collaboratively in a team environment.
- Proactive attitude and willingness to take ownership of responsibilities.
- Professional maturity to handle sensitive company information with confidentiality.
- Willingness to obtain a notary license (if not already licensed).
Preferred Skills:
- Proficiency in legal research and contract analysis.
- Experience with contract management software.
- Strong problem-solving and analytical abilities.
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources