Documentation Specialist - Collection Sites

General Responsibilities:

Documentation Specialist is expected to support people with Intellectual Disabilities in areas of Vocational Development. Documentation Specialist will utilize efficient skills to identify strengths and areas of improvements needed to enhance individual supported skills to function in a less restricted work environment. Documentation Specialist along with the Vocational Team with create annual Individual Support Plan that is Personal Center to address the strengths and assessed needs according to various Vocational Assessments. Documentation Specialist will work under the direction of the assigned Program Manager. Documentation Specialist is expected to represent Babcock Center appropriately and conduct himself/herself in a professional manner when interacting with people receiving services, their families, staff from other agencies, customers and the general public.

Duties and Responsibilities:

I Direct Services Responsibilities:

1. Assess the interaction of Individuals Supported within the Work Activity Center, environment and develops a plan.
2. Maintain individuals supported electronic/book files according to DDSN Day Services Standards and Agency policy/procedures.
3. Conduct person supported assessments annually and/or as needed.
4. Create and develop measurable objectives that are person-centered based on completed assessments.
5. Train and In-Service WSI/DSP staff members on implemented objectives.
6. Monitor Day Services Plans Monthly and Complete Day Services Plan Amendments as needed and as applicable.
7. Assist Program Manager and Work Activity Supervisor in assuring that individualized supports are properly assessed and documented to ensure proper planning and supports are implemented for successful vocational outcomes for people supported.
8. Attends and conduct Individual Support Plan meetings in accordance with the desires of the person supported.
9. Provide Training and In-Service to ensure Work Support Instructors are utilizing creativity to enhance people supported success meeting desired goals.
10. Develops and maintains a thorough understanding of the Person-Centered Planning process emphasizing the role of the vocational supports staff in that process.
11. Work effectively and diligently to meet documentation deadlines in accordance to DDSN/Agency guidelines and procedures.
12. Maintain a favorable working relationship with all other agency employees to foster and promote a cooperative and harmonious working climate which will be conductive to maximum employee morale, productivity, and efficiency/effectiveness.
13. Observe all agency safety procedures.

II. Documentation Responsibilities:

1. Documents and assures documentation of progress for each person served is accurate, legible and timely.
2. Conducts internal audit process as directed by Program Manager.
3. Ensures accountability is documented for individuals supported.
4. Assist Program Manager as needed with admission and discharge procedures, tours, etc...
5. Documents and assures that all allegations of abuse/neglect and accident/injury reports are documented and reported as required.
6. Completes relevant assessment for work performed and ISP development is completed accurately and timely.

III. Safety/Standards Responsibilities:

1. Assists Program Manager with ensuring compliance with all regulatory standards and agencies. SCDDSN licensing regulations, DOL regulations, federal, state and local standards, etc.
2. Participates in monthly safety meetings as directed by Program Manager.
3. Complies with and ensures compliance of all safety and security procedures and regulations.

IV. Budgetary/Fiscal Responsibilities:

1. Ensures resources are used efficiently.
2. Solicits and offers suggestions for more efficient use of resources.

Working Conditions:

The Documentation Specialist is expected to work a minimum of 40 hours per week, generally eight hours per day, flexible during the hours of 7:00 am to 5:00 pm and work hours can change base on agency and/or designated program needs to include emergencies, special meetings, or events. This position is considered non-exempt. The position may require work during evenings and weekend hours.

Supervision:

The Documentation Specialist reports to the Program Manager.

Typical Physical Demands:

Sitting, standing, bending, stooping, reaching, lifting 50 lbs. minimum and manual dexterity sufficient to operate standard office machines. Must have normal range of hearing and vision.

Typical Mental Demands:

Must be able to adapt with stress associated with fast-paced work environment and be efficient with multi-tasking. Ability to make decisions, adapt to changes within the work situations. Maintain confidentiality of all sensitive information.

Qualifications:

The Documentation Specialist must meet the following minimal qualifications:

1. Minimum of 18 years old.
2. Bachelor Degree and One Experience in Human Services, Associated Degree with 3-year experience in the High school diploma or equivalent with 4 -years experience.
3. Valid South Carolina Drivers License and Good Driving Record.
4. Maintain approved driving privileges with Babcock Center.

Salary : $16 - $17