Executive Assistant- Risk & Compliance

Job Overview:

We’re looking for an Executive Assistant who will provide high-level administrative and operational support to our Director of Risk & Compliance. The Director oversees Legal, Compliance, and Internal Audit. This role will help the Director to stay focused, organized, and able to lead these teams effectively.

This is a full-time, in-office role involved in many aspects of the Director’s projects and to-do lists. The ideal candidate will be a proactive, detail-oriented professional, capable of managing a fast-paced workload, and maintaining strict confidentiality.

If you enjoy being the person who brings clarity, calm, and structure to a busy environment, you’ll thrive here.

Essential Responsibilities:

• Keep the Director organized and on track by managing the schedule, inbox, and day-to-day priorities.
• Stay one step ahead by tracking tasks, deadlines, and follow-ups to ensure nothing falls through the cracks.
• Build a better system for incoming requests, including managing a shared Outlook inbox and insuring every item is assigned and responded to.
• Perform initial research and information gathering on new issues so the Director has the context needed before diving in.
• Help prepare for meetings by drafting documents, organizing materials, and capturing follow-up actions.
• Collaborate closely with the Legal, Compliance, and Audit teams as well as other departments throughout the company to keep work moving smoothly and support a culture of teamwork.

Specific Knowledge, Skills and Abilities:

• Professionalism and Reliability
• Self-starter with a can-do attitude
• Proactive problem-solver who anticipate needs
• Excellent communication skills, both verbal and written
• Knowledge of Microsoft Office, familiarity with Jira or similar system.
• Highly organized and detail-oriented, especially when workload is busy
• Calm under pressure and able to bring order to a fast-moving environment
• Comfortable working closely with a senior leader providing direction when appropriate.
• Discreet and trustworthy, as this role frequently handles sensitive information.
• Experienced in administrative support, or a professional with the right skills, drive, and willingness to learn.

What Success Looks Like

• In the first 90 days, the Director sees a noticeable improvement in workload management, reduced backlog, and increased operational efficiency.
• Over time, take on more responsibility, manage projects more independently, and become a trusted partner who helps the Director operate at their best.