What are the responsibilities and job description for the Administrative Assistant position at B.H. Craig Construction Company Company?
Position Summary
B.H. Craig Construction is seeking a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position plays a vital role in supporting daily office operations and ensuring the front office provides exceptional service to employees, clients, vendors, and visitors. The ideal candidate thrives in a fast-paced environment, communicates professionally, and can effectively manage multiple priorities while maintaining accuracy and confidentiality.
Essential Duties and Responsibilities
- Assist with the preparation and submission of bid proposals and project documentation
- Receive, sort, and distribute incoming mail and packages, including USPS, UPS, and FedEx
- Coordinate outgoing mail and shipments
- Provide administrative support to office staff and project managers
- Answer and direct incoming telephone calls in a professional manner
- Greet clients, vendors, and visitors and provide excellent customer service
- Maintain front desk operations and ensure the reception area remains clean, organized, and professional
- Monitor and respond to general office email correspondence
- Assist with filing, scanning, copying, and document management
- Order and maintain office supplies as needed
- Perform general clerical duties and assist with special projects as assigned
Qualifications
- High school diploma or equivalent required
- Previous administrative, receptionist, or office support experience required
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
- Excellent verbal and written communication skills
- Strong organizational, time management, and multitasking abilities
- High level of attention to detail and accuracy
- Ability to work independently while contributing effectively as part of a team
- Ability to maintain confidentiality
Physical Requirements
- Prolonged periods of sitting and working at a computer
- Occasionally lift or move items up to 25 pounds
- Ability to walk, stand, and perform routine office activities throughout the workday
Benefits
- B.H. Craig Construction offers a competitive compensation and benefits package, including Health Insurance, 401K Matching, and Paid Time Off