Administrative Assistant

Position Overview

We are seeking a sharp, organized, and tech-savvy Administrative Assistant to keep our front office and daily operations running like a well-oiled machine. In this role, you won't just be answering phones — you will be the operational backbone of our team, handling everything from inventory tracking and bookkeeping inputs to vendor coordination and freight scheduling.

If you love creating order out of chaos, have a high attention to detail, and possess strong technical skills in Microsoft Excel and QuickBooks, we want to talk to you.

Key Responsibilities

• Financial Data Entry: Manage daily bookkeeping tasks in QuickBooks, including processing invoices, tracking accounts payable/receivable, and reconciling receipts.
• Spreadsheet Management: Utilize advanced Excel functions to maintain inventory logs, track production metrics, and generate weekly operational reports.
• Office Administration: Act as the primary point of contact for incoming calls, mail, and email correspondence using Office 365 (Outlook, Word, Teams).
• Logistics & Vendor Support: Assist with scheduling inbound raw materials and outbound freight shipments, ensuring paperwork (bills of lading, packing slips) is meticulous and organized.
• Document Control: Maintain digital and physical filing systems for compliance, vendor contracts, and safety records.

Qualifications & Skills

• Software Proficiency (Required):
• QuickBooks: Minimum 2 years of experience with data entry, invoicing, and basic reporting.
• Microsoft Excel: Intermediate to advanced skills (must be comfortable with formulas, data sorting, conditional formatting, and VLOOKUPs/XLOOKUPs).
• Office 365: Full familiarity with Outlook, Word, and cloud-based file sharing (OneDrive/SharePoint).
• Experience: 2 years in an administrative support, bookkeeping, or office management role (experience in a manufacturing, logistics, or agricultural supply environment is a major plus).
• Traits: A self-starter mindset, exceptional organizational skills, and the ability to maintain accuracy in a fast-paced environment.

What We Offer

• Competitive hourly wage based on experience.
• Predictable daytime schedule (Monday – Friday).
• Paid time off and holiday pay.
• A direct, collaborative work environment where your contributions heavily impact daily success.

Pay: $13.00 - $18.00 per hour

Application Question(s):

• Please describe your experience\skill level with Office 365, Excel AND QuickBooks.

Education:

• High school or equivalent (Preferred)

Location:

• Burnsville, MS 38833 (Preferred)

Ability to Commute:

• Burnsville, MS 38833 (Required)

Work Location: In person

Salary : $13 - $18