Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service in a fast-paced environment. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers while managing a variety of clerical tasks that keep our tax office running efficiently. This paid position offers an exciting opportunity to develop your office management skills in a professional environment that values proactive, positive team members.

Responsibilities

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly.
• Manage single-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette.
• Handle incoming correspondence, emails, and inquiries with professionalism and efficiency.
• Maintain organized filing systems, perform data entry, and ensure accurate record keeping using digital tools like Google Workspace and Microsoft Office.
• Assist with calendar management, appointment scheduling, and coordinating meetings for staff or clients.
• Perform clerical duties such as proofreading documents, managing office supplies inventory, and supporting general office management tasks.
• Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of customer satisfaction.
• Support personal assistant tasks when needed, including travel arrangements or special project coordination.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Familiarity with single-line phone systems and phone etiquette to handle calls efficiently.
• Strong typing skills combined with attention to detail for proofreading documents and data entry tasks.
• Exceptional time management skills to prioritize tasks effectively in a fast-paced environment.
• Previous experience as a receptionist in a tax or financial office is advantageous but not required; relevant personal assistant experience is also valued.
• Knowledge of office management practices including filing systems, calendar management, and general administrative procedures. Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office!

Pay: $20.00 - $22.00 per hour

Expected hours: 35.0 per week

Work Location: In person

Salary : $20 - $22