What are the responsibilities and job description for the Administrative Assistant position at State of South Carolina?
Job Responsibilities
Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistant who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Catawba Community Mental Health Center (CCMHC), 1906 Hwy 521 By-Pass South, Lancaster, SC 29720
This position will perform a variety of complex administrative support functions.
Responsibilities for the Administrative Assistant :
- Conduct the administrative admission processes for patients and resolve incomplete, erroneous, or otherwise insufficient admission information.
- Collect and ensure consistency with securing and documenting patient consents, financial information, prior authorizations, and billing documentation
- Reduce loss billing opportunities by researching and updating patient records with complete and up to date billing and insurance information in multiple software programs and by remaining knowledgeable of and adhering to all SCDMH, the State of SC, applicable 3rd party insurance providers (including Medicaid Fee-for Service, MCO, Medicare, and HMO plans) and related compliance programs to ensure fair and ethical billing practices and intake procedures.
- Provide clerical support for clinical personnel; distribute and respond to mail and faxes as needed; and collect patient vitals including pulse, blood pressure, height, and weight.
- Assist with clinic operations by providing state vehicle coordination; performing cashier duties including requesting, documenting, and depositing patient payments; and responding to medical record requests.
- Comply with corporate compliance policies/procedures, Risk Management plans, and complete all annual training as required.
Minimum and Additional Requirements
- A high school diploma and two years clerical experience; or an associate degree in secretarial science or other related field; or three years of clerical experience.
Preferred Qualifications
- Bilingual abilities in English and Spanish (or another language) are a plus.
- Health care or related experience.
Additional Comments
Post hire, employees must:
- Be able to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) Certification.
- Have knowledge of nursing procedures, personal hygiene, basic health and safety practices, basic human anatomy.
- Be able to operate a state vehicle.
- Be able to work a flexible schedule and know this position is considered essential and may be called back during crises / disasters/ emergencies.
- Perform all job duties and provide all services and documentation in compliance with CARF, OMH, CCMHC, Quality Assurance, Compliance, HIPAA, Transcultural and Productivity Standards, Policies and Procedures.
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
- State Retirement Plan (SCRS)
State Optional Retirement Program (State ORP)
Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.