Front Office Coordinator

Company Description Azalea City Montessori School is a Montessori-focused institution located in the heart of Mobile, Alabama, serving children from 3K through 6th grade. As Mobile’s only school offering an authentic Montessori Elementary Education curriculum, it emphasizes independence, confidence, and a lifelong love of learning through hands-on, multi-sensory materials. Mixed-age classrooms foster collaboration, leadership, and a strong sense of community. The school’s Montessori-trained educators guide each child’s individual learning journey, supporting academic, social, and emotional growth. Families are drawn to the school’s individualized learning approach, dedicated staff, and warm, diverse, and supportive community that helps children become confident thinkers and compassionate leaders.

Role Description

The Front Office Coordinator is a full-time, on-site role located in Mobile, AL, responsible for managing the daily operations of the school’s front office. This role includes greeting and assisting families, visitors, and staff; answering and directing phone calls; and responding to inquiries in a professional and welcoming manner. The coordinator schedules appointments and meetings, maintains calendars for school leadership, and supports enrollment and registration processes by handling forms and documentation. Additional responsibilities include overseeing mail and deliveries, maintaining organized records and office supplies, and supporting communication efforts such as email notices and announcements. The Front Office Coordinator works closely with administrators and teachers to ensure smooth office operations and a positive experience for students, families, and staff.

Qualifications

• Candidates should possess strong Receptionist Duties and Customer Service skills, with the ability to create a welcoming and professional front office environment.
• Candidates should possess Phone Etiquette skills and experience handling multi-line phone systems and routing calls efficiently.
• Candidates should possess Appointment Scheduling skills, including managing calendars, coordinating meetings, and organizing visitor appointments.
• Candidates should possess Office Administration skills, such as record-keeping, data entry, handling correspondence, and maintaining office supplies.
• Additional beneficial qualifications include strong written and verbal communication skills, attention to detail, and proficiency with common office software (e.g., email, word processing, spreadsheets).
• Experience in a school or child-centered environment and familiarity with Montessori education or similar student-centered approaches is a plus.
• High school diploma or equivalent required; postsecondary coursework or certification in office administration or related fields is preferred.