What are the responsibilities and job description for the Administrative Assistant position at Aya Healthcare?
Aya Healthcare is seeking an Administrative Assistant in Durham, North Carolina for a 3 month contract role!
Pay Rate: $20-21
Location: Durham Duke Medicine
Contract Length: 3 months with possible extension
Start Date: Mid to late April
Job Summary
We are seeking a highly organized and proactive Administrative Assistant to provide high-level support to faculty in a fast-paced professional environment. This role serves as a key point of contact for internal and external stakeholders and requires strong multitasking, communication, and organizational skills.
Key Responsibilities
- Provide high-level administrative support to faculty and department leadership
- Serve as a welcoming and professional point of contact for visitors, partners, and staff
- Manage complex calendars, ensuring meetings are scheduled efficiently and priorities are met
- Maintain faculty CVs, medical licenses, and professional memberships
- Collaborate with team members to coordinate schedules and support departmental objectives
- Assist with travel arrangements, including booking and itinerary coordination
- Provide phone coverage and respond to inquiries in a timely manner
- Maintain accurate financial records and assist with administrative reporting
- Support day-to-day office operations and special projects as needed
Qualifications
- Minimum of 2 years of administrative support experience (increasing responsibility preferred)
- Strong ability to manage multiple priorities and meet demanding deadlines
- Proactive, self-directed, and able to take initiative
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience supporting faculty or working in a healthcare or academic setting is a plus
Pay: $20.00 - $21.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Medical administrative support: 1 year (Preferred)
- Medical office: 1 year (Required)
- Calendar management: 1 year (Required)
- Microsoft Excel: 1 year (Required)
- Microsoft Outlook: 1 year (Required)
- Travel planning: 1 year (Preferred)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Durham, NC 27710 (Required)
Work Location: In person
Salary : $20 - $21