What are the responsibilities and job description for the Office Manager position at Axios Professional Recruitment?
Axios Professional Recruitment is partnered with a local law firm in Grand Rapids, who is actively looking to hire an Office Manager to oversee their 2 Michigan-based locations. The ideal candidate will be self-motivated, a strong leader, have experience operating multiple locations, and bring a positive outlook to the work environment!
Responsibilities:
- Hire, train, and supervise office staff.
- Manage performance, compensation, and disciplinary actions.
- Oversee employee benefits, workflow, and personnel records.
- Coordinate onboarding and ongoing training for staff and attorneys.
- Support annual budgeting and financial reporting.
- Manage billing procedures, accounts receivable, collections, and client invoicing.
- Oversee accounts payable, payroll processing, general ledger, and tax filings.
- Maintain trust accounting, retirement plan contributions, and HSA reconciliation.
- Oversee office space planning, equipment needs, and vendor relationships.
- Manage filing systems, conflict checks, and office procedures.
- Oversee computer systems, software updates (Tabs, PM, NetDocs, etc.), and technology training.
- Ensure efficient mail processing, telecommunications, and supply purchasing.
- Coordinate firm announcements, directory updates, insurance programs, and internal events.
- Support firm meetings, retreats, and general operational workflow.
Qualifications:
- Bachelor’s degree or equivalent experience in business administration or related field.
- Minimum of 5 years of office management experience, preferably in a law firm.
- Strong leadership, organizational, and interpersonal skills.
- Experience with budgeting, payroll, accounts payable/receivable, and financial reporting.
- Proficiency with office technology, software systems, and document management.
- Positive attitude, proactive problem-solving, and ability to manage multiple priorities.
Axios Professional Recruitment - an entirely employee-owned company - is the largest independent employer in West Michigan. Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.
Good luck, we look forward to reviewing your application!
