What are the responsibilities and job description for the Bilingual Administrative Assistant – HR & Operations position at AXIOS Industrial Solutions, LLC?
Position Overview
AXIOS Industrial Solutions, LLC is seeking a dependable, organized Bilingual Administrative Assistant to support HR, ownership, and our sales team. This role assists with recruiting, candidate tracking, payroll, billing, and daily office operations.
The ideal candidate is fluent in English and Spanish, takes initiative, solves problems, and keeps details organized in a fast-paced environment. Daily use of our in-house CRM is a central part of this position. Accurate, timely data entry is imperative, and strict confidentiality is required.
Key Responsibilities
- Work in our in-house CRM daily, entering, updating, and maintaining accurate candidate, employee, and client records.
- Review entries for completeness and accuracy, correct discrepancies, and keep records current.
- Assist with job postings, applicant screening, interview scheduling, and candidate follow-ups.
- Support onboarding, employment paperwork, and E-Verify processing.
- Collect and review timecards and assist with payroll data entry.
- Assist with billing preparation and maintain accurate client records.
- Support the sales team with proposals, rate sheets, and client follow-ups.
- Communicate with employees and applicants in English and Spanish.
- Track deadlines, outstanding paperwork, and tasks requiring follow-up.
- Maintain strict confidentiality of employee health records, pay information, client details, and sensitive company information.
- Provide general administrative support to HR and ownership.
Qualifications
- Fluent in English and Spanish (required)
- Strong, accurate data-entry skills and attention to detail (required)
- Ability to handle sensitive information with discretion and maintain strict confidentiality (required)
- Experience in administrative support, HR, recruiting, payroll, or billing preferred.
- Comfortable working in a CRM daily, using Excel and Outlook, and learning new systems.
- Strong organizational skills and the ability to prioritize multiple tasks.
- Professional communication skills and sound judgment.
- A proactive approach to solving problems and completing follow-ups.
- Industrial staffing or skilled trades experience is a plus.
Why Join AXIOS?
- Competitive compensation based on experience.
- Hands-on role with a growing company.
- Supportive leadership and opportunities for long-term growth.
Benefits
- Flexible schedule.
- Paid time off.
Work Location: In person.
Pay: $20.00 - $25.00 per hour
Expected hours: 40.0 – 50.0 per week
Benefits:
- Paid time off
Experience:
- contractor labor recruiting: 2 years (Preferred)
Language:
- Spanish (Required)
Work Location: In person
Salary : $20 - $25