Deputy Program Director

Overview:

Based in Northern VA, Axiologic Solutions LLC has opportunities for you to become part of our high-quality team that delivers innovative solutions to key Department of Defense and Federal clients. The Program Director will act as the primary interface with our customer and for all contract management duties and overall contractor performance. The Program Director will be on-site and at other locations as required by Axiologic and travel regularly between customer locations and corporate locations if necessary.

Responsibilities:

•     Manage and coordinate program planning, requirements, and implementation/execution of multiple contracts to meet the company and client goals and objectives.

•     Acts as Quality Assurance Manager for multiple company certifications (e.g. ISO, CMMI)

•     Facilitates company meetings and boards as required by the Chief Operations Officer (COO)

•     Provide recommendations for staffing decisions and changes; executes staff performance evaluations; drives and coordinates staff roles, promotions, raises, and utilizes the COO processes and procedures.

•     Overseas multiple contract requirements definition, estimation, and planning; maintaining the risk registry; contractual deliverables; Metrics Reporting and Corrective Actions.

•     Communicate with customers for contract response and escalated risk mitigation recommendations to include day-to-day customer technical manager interface, daily on-site presence for managing risk boards.

•     Oversee monthly meetings, or as required, with contract administration on burn tracking, status reports, invoicing, and contract administration requirements, including monthly summary reports for contract performance.

•     Collaborate with the Contract Director with executing reports, document generation, and government requested responses. Assists in the Monthly Risk and Issues reviews as part of reporting to Axiologic Leadership.

•     Manages day-to-day operations of contracts and coordinating PM controls, facilitating and growing Track Leads with regular communication focused on reducing risks and efficiency gains.

•     Facilitates day-to-day knowledge sharing building communities of practice between customer locations.

•     Manages risks and issues related to overall contract performance. Reviews and changes of recommendations based on monthly summary reports of overall contract performance, including total actual v. planned hours and costs for the entire contract, and projections for completion of each contract and overall contract staffing metrics.

•     Oversees QA on program performance and budget reviews, and provides recommended change actions for the PM.

•     Leads the development, planning, and implementation of processes and procedures to meet Axiologic Solutions strategic, operational, and business development goals. Responsibilities include:

  •     Metric development on cost, schedule, and performance of program and contracts to drive business process and revenue capture efficiency.

  •     Identification, development, and execution of strategies to capture funded revenue and organic/inorganic growth opportunities.

  •     Act as liaison between line and BD/growth team with a push vs pull mentality.

  •     Drive the maturity of the program’s past performance repository, core competency narratives, and SME/Professional development to increase efficiencies in proposal, win themes and support capability.

Leadership & Strategy: Collaborate with COO and Sr Executive Director team on strategic planning, service delivery, and organizational management.

Resource Allocation: Efficiently deploy resources to meet organizational goals, balance workloads, and provide feedback for continuous improvement.

Revenue Growth: Expand revenue through new task orders, organic growth, and identifying new opportunities.

Business Development: Support the business account executive, collaborate on pre-capture and capture activities, and respond to government RFPs.

Contract Performance: Oversee contract performance and resource allocation. Supervise, managers, and coordinators. Mentor senior staff to enhance their leadership and troubleshooting skills. Ensure the integration and delivery of programs, contracts, and services, fostering collaborative relationships. Ensure programs meet qualitative and quantitative goals.

Stakeholder Engagement: Monitor emerging needs among key government stakeholders.

Financial Oversight: Work with finance to budget and monitor program operations. Participate in budget development and maintain fiscal responsibility.

Data Analysis: Use data to inform decision-making and improve program outcomes.

Staffing: Develop staffing plans and participate in hiring decisions.

Requirements:

•     Ability to lead change while being flexible and resilient with capable conflict management experience.  Problem Solving must be a core capability.

•     Providing feedback regarding management strategy and process. Track project metrics and provide feedback for process improvement.

•     Provide strategic directions for the program. Be decisive and have entrepreneurship as core competency.

•     Capability to lead team meetings with clients in multiple project tracks.

•     Must be able to leverage diversity of input and client interactions and help in developing others.

•     Must be familiar with working in mixed team environments (i.e. company, subcontractor, client).

•     Be able to understand political and cultural surroundings, and influence and help in negotiating what is required to accomplish recommendations.

•     Apply their strong analytical and communication skills to support strategy teams.

•     Proactively resolve issues and mitigate project risks. Lead clients and team through project reviews / quality assurance activities

•     Demonstrable accomplishments in managing Government Contracts, program staffing, onboarding, supervisory, and transition large programs

•     Demonstrate strong Agile PM capabilities to set up project for success (initial plan, all initial meetings with team & client coordinated, etc)

Qualifications:

• Must have an active/current TS/SCI and ability to obtain a CI Poly.

• 15 or more years of experience relevant to government contract management.

•  Master’s degree preferred, bachelor’s or equivalent training/experience required.

•  Previous experience preferred supporting high-tech programs, preferably government related, AND experience in IT Management

• Agile PM experience

• PMP Certification is preferred.

• Must have demonstrable accomplishments in managing Government Contracts, program staffing, onboarding, supervisory, and transition large programs.

• Understanding with various contract types and schedules to include, but not limited to, GSA and Time and Material contracts.

•  Strong familiarity with FAR, Compliant Communication, and Supervisory/HR/EEO legal requirements

•  Must have rapid workshop planning lifecycle experience – planning, logistics, facilitation, vision building, collaboration, and rapid transition planning.

•  Strong familiarity with teaming agreements, NDAs, Joint Ventures, and mentor/protégés

Level of Organizational Responsibility:

• Primary duty consists of managing the work directly related to the management or general business operations of the organization.

Supervisory Responsibility:

• Customarily and regularly directs the work of full-time team members in support of client’s projects and tasks.

·         This position has overall supervisory responsibility for all program operations.

Supervisor:  Program Director

• Proceeds independently following general plans, policies, and purposes of the practice. Results of work are considered technically authoritative and accepted without significant change. Assignments reviewed for the alignment of project/program objectives.

Level of Supervision Required:

The supervisor sets the overall objectives and resources available.  The employee plans and carries out the assignment resolves most conflicts, coordinates work with others and interprets policy on own initiative. The employee keeps the supervisor informed of progress, potentially controversial matters, or far-reaching implications.

Travel Requirements:

·         Travel will be required both inside and outside the Washington National Capital Region (NCR).

Work Environment:

·         This job operates in a professional office environment. This role routinely uses standard office equipment.

·         This position regularly requires long hours and frequent weekend work

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.