What are the responsibilities and job description for the Administrative Assistant position at AXG Contracting?
Our client is a leading energy infrastructure company developing one of the largest, first-of-its-kind power generation and distribution projects in the United States. We are seeking a highly organized and proactive Administrative Assistant to support the Project Director and a multi-state project management team.
This is an exciting opportunity to join a high-performing team driving a world-scale project that will shape the future of clean and reliable energy.
What You’ll Do
- Provide administrative and coordination support to the Project Director and project management team
- Manage calendars, meetings, and travel across multiple time zones
- Prepare and distribute project reports, presentations, and correspondence
- Organize and take meeting minutes, tracking key actions and follow-ups
- Coordinate logistics for workshops, site meetings, and stakeholder engagements
- Support onboarding of new team members and contractors
- Manage document filing, SharePoint folders, and project communications
- Assist with expense reports, procurement requests, and office supply management
- Ensure compliance with company policies and project protocols
What We’re Looking For
- Minimum 5 years of experience as an Administrative Assistant, ideally supporting large projects
- Strong proficiency in Microsoft Office, SharePoint, and Teams
- Excellent organization, attention to detail, and multitasking abilities
- Strong written and verbal communication skills
- Ability to work independently in a fast-paced, dynamic environment
- Prior experience in the energy, utilities, or construction industry preferred
- Associate degree required; bachelor’s degree a plus