Conferences & Events Manager

About Avoca

Avoca is transforming how home service companies engage with their customers. Our AI-powered conversational agents handle every high-value inbound call, including booking jobs, qualifying leads, and driving higher revenue—all at a speed and consistency unmatched by human call centers.

We’ve expanded to 100 employees in under two years, backed by a high-energy, in-office culture across our NYC headquarters and Santa Barbara office. In a $500B market where missed calls mean lost business, we’re building the category-defining platform for AI-driven customer engagement.

We’re serving the largest brands in home services, and grew 10x in 2025. With a high-performance, in-office team in NYC, we’re moving fast to capture a massive, underserved market where 85% of missed calls go to competitors. Every hire here has an immediate and visible impact.

About the Role

As a Conferences & Events Manager, you will shape how Avoca shows up in person across conferences, customer events, and brand activations. Reporting to the Events Marketing Manager and working closely with our existing event lead, you'll plan and execute high-impact experiences that drive pipeline, strengthen relationships, and bring our brand to life.

This role will focus on scaling our events strategy, delivering flawless execution, and building repeatable processes that elevate Avoca's presence and position us as an industry leader.

This role is ideal for an events marketing professional who thrives in high-accountability environments, loves owning both strategy and hands-on logistics, and knows how to build discipline and performance into a scaling events program.

What You’ll Do

• Scale Avoca's events strategy in partnership with the Events Marketing team across conferences, customer events, and brand activations.
• Partner with the Partnerships & Sales team to plan and target conferences and activations for 2026.
• Own end-to-end conference execution, including registrations, booth design/build, logistics, merchandise, and travel.
• Manage booth operations and onsite activations to drive engagement and pipeline.
• Support leadership and Sales during speaking engagements, meetings, and VIP moments.
• Lead day-of event execution, including troubleshooting across vendors, setup, shipments, and signage.
• Collaborate with the RevOps & Sales team to organize lead capture process at conferences into meetings and pipeline.
• Deliver post-event recaps, including pipeline impact, performance vs. goals, and key learnings.
• Own event branding and messaging to elevate Avoca's presence and position us as an industry leader.
• Support customer and internal events as needed.

What You’ll Bring

• 3 years in events, experiential marketing, field marketing, or conference execution (startup or B2B SaaS preferred).
• Experience running conferences, offsites, or customer events end-to-end.
• Comfortable owning both strategy and hands-on logistics (shipping boxes, setting up booths, electrical, etc.).
• Experience working with vendors and negotiating contracts.
• Budget management experience (invoices, tracking spend).
• Proficient with CRM tools (HubSpot/Notion).

Who You Are

• You're the person who notices the booth banner is crooked before anyone else does, and you've already fixed it.
• You're just as happy building a run-of-show in a spreadsheet as you are onsite making sure everything lands.
• You care about what happens after the event, leads captured, meetings booked, lessons logged, not just whether it looked good.
• You like building the playbook as you go, so the next event runs smoother than the last.
• In-office, engaged, and eager to lead from the front at our NYC location full-time.

Benefits

• Comprehensive medical, dental, and vision insurance
• Company-sponsored 401(k) through Vestwell
• Flexible PTO plus U.S. federal holidays
• Daily in-office lunch through Parkday
• Dinner covered when working late
• Commuter support including transit reimbursement and late-night rideshare
• Standing desks and workspace accommodations available on request
• All core tools and software provided

Why Avoca

At Avoca, you’ll be part of a team that’s building a category-defining company at the center of a massive market opportunity. We’re a fast-moving, collaborative team with a culture designed for builders who thrive on speed, iteration, and impact.

Compensation: The expected base salary for this role is $120,000-$165,000 with final compensation based on experience, skills, and qualifications determined during the interview process. Avoca’s total compensation package includes base salary, bonus, equity, and a comprehensive suite of benefits and perks. Our Recruiting team will share the full details as you progress through our hiring process.