What are the responsibilities and job description for the Office Coordinator position at Aviagen North America?
Job Description Summary:
Job Description:
- Coordinates and processes domestic and international travel arrangements
- Monitors designated business traveler's logistics
- Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement
- Verifies payments to corporate credit cards
- Collects and compiles data to provide visibility of status for the traveler's review and/or signature
- Creates edits and maintains electronic and written communication.
- Prepares reports, presentations and flow charts
- Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
- Prioritizes and schedules management-level employee time and availability for efficient use of resources
- Tracks and maintains designated conference room schedules for availability and efficient use of resources
- Plans the acquisition and maintenance of resources
- Orders and maintains office supplies
- Plans and implements logistics for internal and external events and meetings
- Works under general supervision
Job Qualifications:
- High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience
- Requires a high level of proficiency with Microsoft Office Suite of tools, including Outlook, Word, PowerPoint, and Excel; and a high level of professionalism, discretion, and decisiveness
- Expertise in maintaining confidentiality and providing exemplary administrative support to senior management
- Experience arranging business travel and generating expense reports
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.