What are the responsibilities and job description for the Office Coordinator position at Aviagen?
Job Description Summary
Job Description:
Job Description:
- Coordinates and processes domestic and international travel arrangements
- Monitors designated business traveler's logistics
- Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement
- Verifies payments to corporate credit cards
- Collects and compiles data to provide visibility of status for the traveler's review and/or signature
- Creates edits and maintains electronic and written communication.
- Prepares reports, presentations and flow charts
- Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
- Prioritizes and schedules management-level employee time and availability for efficient use of resources
- Tracks and maintains designated conference room schedules for availability and efficient use of resources
- Plans the acquisition and maintenance of resources
- Orders and maintains office supplies
- Plans and implements logistics for internal and external events and meetings
- Works under general supervision
- High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience
- Requires a high level of proficiency with Microsoft Office Suite of tools, including Outlook, Word, PowerPoint, and Excel; and a high level of professionalism, discretion, and decisiveness
- Expertise in maintaining confidentiality and providing exemplary administrative support to senior management
- Experience arranging business travel and generating expense reports