What are the responsibilities and job description for the Accounts Payable Coordinator position at Avery Hall?
Job Summary: Full-Time Accounts Payable for Avery Residential. You will play a crucial role in ensuring the accuracy and efficiency of our financial operations. You will work closely with the accounting team to perform various tasks related to accounts payable and general accounting duties. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a willingness to learn and grow in a dynamic environment.
Responsibilities:
-Process invoices and expense reports accurately and in a timely manner.
-Manage all accounts payable transactions and maintain electronic records.
-Monitoring AP inbox at all times. Communicate timely with all vendors and consultants.
-Process all insurance, utilities, and real estate taxes for all properties. Maintain all trackers and schedules to ensure all are paid timely.
-Manage company credit card entries and reimbursements.
-Maintain accurate and up-to-date vendor documentation. Assist with 1099 preparation for vendors as needed.
-Scanning documents and file maintenance/document control.
-Collaborate with other departments to resolve accounting-related inquiries and discrepancies.
-Perform ad-hoc financial and administrative tasks as assigned by management.
-Assist with reconciliations, due diligence, and audits as needed with compiling of back up and response.
-Assist with monthly financial closing.
-Assist with general administrative tasks.
Qualifications:
1-3 years of bookkeeping or AP experience, preferably in a corporate setting.
Proficiency in Microsoft Excel and accounting software (e.g., Yardi, QuickBooks, SAP, or similar).
Strong attention to detail and accuracy in data entry and record-keeping.
Excellent organizational and time management skills with the ability to prioritize tasks effectively.
Ability to handle multiple projects, deadlines, and vendor relationships effectively.
Ability to work independently and collaboratively in a fast-paced environment.
Strong communication skills, both verbal and written.
Knowledge of accounting principles and practices.
Ability to maintain confidentiality of financial information.