Accounts Receivable / Accounts Payable Coordinator

About Us Tri State Gate is a custom gate, fence, and automation company serving the tri-state area. We're a family-run business with a small, tight-knit office team, the kind of place where you'll know everyone by name in your first week. We're growing, and growing means hiring: office staff, customer service, skilled trades, and field technicians. This is a new position at the center of that growth.

The Role We are seeking an Accounts Receivable / Accounts Payable Coordinator to manage the day-to-day financial transactions of the company. This role is primarily focused on accounts receivable, invoicing, and collections, with additional support on accounts payable. This role is essential to maintaining accurate financial records and supporting the overall health of the business.

What You'll Do

• Process and issue customer invoices in a timely and accurate manner
• Own the collections process: monitor accounts receivable, follow up on outstanding balances, and drive timely payment on past-due accounts
• Track AR aging and proactively flag accounts at risk of falling behind
• Communicate professionally and persistently with clients regarding billing, payment status, and collections
• Resolve billing discrepancies and disputes with clients in a timely manner
• Maintain accurate customer records and payment history within the company's accounting/CRM system
• Enter and process vendor invoices and support timely, accurate accounts payable
• Reconcile vendor statements and resolve discrepancies
• Match purchase orders, receipts, and invoices before processing payments
• Maintain organized and up-to-date financial records and documentation
• Assist with month-end closing procedures and reporting as needed
• Support the office team with other administrative and bookkeeping tasks as needed

What Success Looks Like In your first 90 days, you're fully up to speed on our invoicing and collections cycle, invoices go out accurately and on time, and you've built a consistent rhythm for following up on outstanding balances before they become a problem. Clients know you as clear, professional, and persistent. By month six, our AR aging has measurably improved, you're a trusted point of contact for billing and payment questions, and you're comfortably supporting AP alongside your collections work.

What We're Looking For

• 1–3 years of experience in accounts receivable, collections, or general bookkeeping
• Comfortable and confident having direct payment conversations with clients
• Strong attention to detail and accuracy in data entry and record-keeping
• Comfortable working with accounting software (e.g., QuickBooks) and CRM systems
• Solid organizational and time-management skills
• Strong written and verbal communication skills, with the persistence to follow up on outstanding balances
• Ability to handle sensitive financial information with discretion
• Proficiency in Microsoft Excel and general office software

Preferred Qualifications

• Experience in a small business or family-run company environment
• Familiarity with construction, fencing, or home services industries a plus

Schedule Monday–Friday, 7:30 AM – 5:00 PM

Compensation and Benefits

• $22 to $25 per hour, depending on experience
• Health insurance with company contribution, eligible after 90 days
• 401(k) with company match, eligible after one year
• Paid vacation that grows with tenure
• Paid sick leave and six paid holidays

How to Apply Apply through Indeed with your resume. When you apply, you'll be asked one question: tell us about a time you caught a billing error or discrepancy before it became a bigger problem, what tipped you off, and how you resolved it. That answer is the first thing we read.

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Pay: $22.00 - $25.00 per hour

Application Question(s):

• Tell us about a time you caught a billing error or discrepancy before it became a bigger problem, what tipped you off, and how you resolved it?

Work Location: In person

Salary : $22 - $25