Program Coordinator - Hiring (1) Full-Time Position (Pflugerville-North)

Job Overview

The Program Coordinator is responsible for the direct implementation of AVANCE center-based programs and services as designated by the Agency in specific locations. Participates and assists in assuring the compliance of all laws, regulations, AVANCE's mission and standards of operations, policies, plans and procedures as set forth by the National and Local Board of Directors, through the Executive Director.

Job Responsibilities

• Assists with the identification and recruitment of families who are interested in pursuing parenting and early childhood education, with recruitment efforts including collaboration with schools and community agencies.
• Oversees and coordinates direct services assigned by the Program Manager and Director of Programs.
• Supervises staff implementing approved programs and services.
• Ensures proper implementation of the PCEP curriculum and timelines for program year.
• Supports Parent Educator and Toy Making Instructors with preparation of class lectures and lesson handouts.
• Supports Program Manager in scheduling and arranging resource hour activities.
• Acts as a substitute in the absence of the Parent Educator and Toy Making Instructors and carries out their regular teaching duties.
• Develops and approves lesson plans for parent and child instruction.
• Plans and implements the intake paperwork process, maintains participant files and documentation and collects any data required in the evaluation protocol.
• Organizes, oversees and participates in client recruitment.
• Consults privately with participants as needed.
• Coordinates parent education and toy making services with ECE Instructors and Home Visitors.
• Supervises staff and assists Program Manager and Director of Programs with staff hiring and training.
• Conducts annual performance evaluation of program staff.
• Conducts participant registration and intake process in collaboration with the Parent Educator and Toy Making Instructors, maintains sign-in books, attendance book, and case files.
• Leads and participates in planning and preparation of program events.
• Disseminates information and referral services in keeping with AVANCE's mission.
• Makes home visits when necessary.
• Prepares accurate and timely monthly reports on services provided to parents.
• Reviews all purchase orders from PCEP staff, purchases needed supplies as authorized by the Program Manager.
• Maintains proper documents for petty cash and accounting services.
• Ensures that all programs under direct supervision reach stated goals and objectives.
• Prepares accurate and timely program activity reports.
• Assures the safety of all clients and children that receive services by the agency.
• Organizes and oversees special program events.
• Arranges training and staff development as determined by program and service needs.
• Solicits community support and volunteerism.
• Performs other duties as assigned

AVANCE Core Competencies

• Execution & Accountability
• Problem Solving & Decision-Making
• Communication & Influence
• Collaboration & Teamwork
• Stakeholder Focus
• Adaptability & Continuous Learning

Education

Required:

• Bachelor’s Degree

Preferred:

• Bachelor’s degree in Education, Sociology, Psychology, Social Work or Business preferred.

Work Experience

Required:

• Previously worked in educational, social services, or family literacy setting.
• Previously worked with parents and young children.
• Previously worked with families with diverse cultural and economic backgrounds.

Preferred:

• 2 years’ experience as a Program Coordination in non-profit programs or similar setting.
• 2 years’ experience working with adult learners.

Additional Skills

• Must be bilingual in English and Spanish.
• Organizing, planning, and implementation skills.
• Comfortable with public speaking.
• Excellent written and oral communication skills in Spanish and English
• Teambuilding skills
• Human resource management skills are desirable.

Travel

• Ability to travel to various sites: Dependable transportation is required daily with a valid driver’s license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc.
• This position can require up to 15% of local travel. The Program Coordinator will conduct travel to and from partner and AVANCE Austin sites as required.

Working Conditions

• Work is generally performed in a virtual/hybrid work environment (home, on site, off site).
• Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices).
• Standard office equipment generally used includes:
• Telephone
• Personal Computer (monitor, keyboard, and mouse) or Tablet
• Printer/Photocopy Machine
• Calculator
• May be required to operate a motor vehicle during the course of duties.

Mental and Physical Demands

Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling and pushing, use hands to finger, handle or feel; reach with hands and arms; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Factors

Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional expose to weather related conditions when working in outside environment/neighborhoods and events.

ADA/ADAAA Statement

AVANCE is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, AVANCE does not discriminate against qualified individuals with disabilities in regard to application, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. Moreover, it is AVANCE’s policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of AVANCE’s business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking a reasonable accommodation is prohibited. Individuals with any questions or requests for accommodation should contact the Human Resources Department.