What are the responsibilities and job description for the Maintenance Administrative Assistant position at Available Positions?
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The Maintenance Administrative Assistant provides administrative support to the Maintenance Department. This position also provides support to the plant team members by performing various clerical tasks.
What you will do for UGN:
- Compiles and maintains records of quantity, type and value of material, merchandise and supplies stocked in the facility.
- Optimizes the use of company assets in the acquisition of assigned goods and services Create purchase orders within the ORACLE system; create and maintain files /Log for open/closed purchase orders
- Monitor and maintain open purchase orders/invoices with accounting for partial payment.
- Create requisitions using the Proteus system; develop e-requisitions for routine outside services.
- Organize packing slips; verify information that will be matched with purchase orders; receive into ORACLE system.
- Collate, copy and submit all pertinent information of closed purchase orders to accounting for payment.
- Cooperate with all UGN departments to establish methods and procedures to minimize supply
- Act as liaison between vendors and UGN departments when necessary.
- Participate on the plant's Cost Reduction Committee.
What you will bring to UGN:
- Associate degree preferred.
- 3 years related experience as an Administrative Assistant.
- Ability to multitask and juggle multiple responsibilities simultaneously.
- Prior experience with Inventory Management Mechanical Aptitude Experience with Microsoft Office applications Word, Excel, Outlook, and PowerPoint
- Prefer candidates who are detailed, organized, and thorough, with strong communication skills at all levels.
We strive to ensure each team member feels valued, respected, and included and is presented with equal opportunities to be successful here at UGN. We are proud to be an equal opportunity workplace. UGN participates in E-Verify. For more information go to E-Verify is a registered trademark of the U.S. Department of Homeland Security.
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