What are the responsibilities and job description for the Executive Assistant to CFO/COO position at AutoPayPlus?
AutoPayPlus is seeking a highly capable Executive Assistant to support our Chief Financial Officer/COO (Integrator). This is a critical role for someone who thrives in a fast-paced, high-trust environment and excels at keeping executive priorities organized, communications streamlined, and operations running smoothly.
The ideal candidate is proactive, highly organized, and confident managing competing priorities with discretion and sound judgment. This role is not just administrative—it is a key enabler of executive
effectiveness and cross-functional alignment.
About AutoPayPlus
AutoPayPlus is a fintech company dedicated to improving the financial well-being of everyday people. Through proprietary technology, we simplify and automate financial management, helping more than 300,000 individuals over the past 20 years.
We are a stable, growing organization with a strong mission and a culture built around ownership, innovation, and doing the right thing.
Key Responsibilities
Microsoft Outlook
AutoPayPlus is an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome candidates from all backgrounds.
The ideal candidate is proactive, highly organized, and confident managing competing priorities with discretion and sound judgment. This role is not just administrative—it is a key enabler of executive
effectiveness and cross-functional alignment.
About AutoPayPlus
AutoPayPlus is a fintech company dedicated to improving the financial well-being of everyday people. Through proprietary technology, we simplify and automate financial management, helping more than 300,000 individuals over the past 20 years.
We are a stable, growing organization with a strong mission and a culture built around ownership, innovation, and doing the right thing.
Key Responsibilities
- Manage complex and fast-moving executive calendars, including prioritization and scheduling
- Coordinate domestic travel arrangements and detailed itineraries
- Serve as a gatekeeper and communication hub for the CFO/COO
- Manage incoming/outgoing communications, including email, calls, and correspondence
- Prepare, edit, and format executive-level documents, reports, and presentations
- Filter and summarize key information for executive decision-making
- Schedule, coordinate, and support meetings, including agendas and notes when needed
- Track expenses, assist with budget items, and support invoice processing
- Partner with internal teams to support project coordination and follow-ups
- Act as a liaison between the executive team and internal/external stakeholders
- Conduct research and prepare briefs to support strategic decisions
- Maintain strict confidentiality with sensitive company and financial information
- Support occasional personal tasks tied to executive workload efficiency
- Handle additional ad hoc projects as business needs evolve
- 3–7 years of experience as an Executive Assistant or similar senior support role
- Experience supporting C-level executives strongly preferred (Finance/Operations a plus)
- Exceptional organizational skills with the ability to manage shifting priorities
- Strong written and verbal communication skills with professional polish
- High level of discretion, judgment, and confidentiality
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
- Experience with CRM, financial systems, or enterprise tools preferred
- Proven ability to work independently and anticipate executive needs
- Bachelor’s degree in Business Administration, Finance, or related field preferred
- Must pass background check and credit check
Microsoft Outlook
- Microsoft Teams
- Microsoft Office Suite
- Internal CRM
- Proprietary Financial Systems
- Established company with 20 years of stability and success
- Strong growth trajectory with meaningful future opportunities
- Direct exposure to executive leadership and strategic decision-making
- High-trust, high-ownership culture where initiative is valued
- Opportunity to contribute to a company impacting 300,000 customers nationwide
- 401(k) with employer match
- 100% company-paid health, dental, and vision insurance (employee coverage)
- Company-paid life insurance, short-term and long-term disability
- Generous PTO (vacation, holidays, sick time)
- Casual, team-oriented office environment
- Daily snacks and weekly team breakfasts
- Company events and annual end-of-year celebration
- Full-time, in-office role
- Must be located in Orlando, FL or surrounding area
- Collaborative, fast-paced environment supporting senior leadership
AutoPayPlus is an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome candidates from all backgrounds.