Field Operations Coordinator

Automatic Fire Systems, Inc., a leading fire protection and plumbing contractor with over 40 years of experience providing design engineering, fabrication, and installation services for fire sprinkler systems across Northern Illinois, Chicagoland, and Southern Wisconsin, is seeking qualified candidates for a Field Operations Coordinator position.

We’re looking for a highly organized, detail-oriented person to handle manpower scheduling and field coordination for a busy fire protection operation. This role keeps our job sites properly staffed, communicates with project managers, and ensures daily work gets done efficiently and on time.

Responsibilities

• Schedule manpower for fire protection job sites
• Assign technicians based on skillset, availability, and project needs
• Communicate daily with project managers, supervisors, and field staff
• Adjust schedules quickly when changes come up (call-offs, delays, emergencies)
• Track technician hours, job progress, and upcoming labor needs
• Maintain accurate calendars, manpower logs, and job status notes
• Ensure crews arrive prepared with necessary information
• Support project managers with coordination and documentation as needed
• Help keep job workflows smooth, communicated, and accountable

Qualifications

• Experience in scheduling, dispatching, coordination, or construction admin
• Strong communication and organizational skills
• Ability to multitask and stay calm under pressure
• Comfortable using scheduling software, spreadsheets, and digital tools
• Knowledge of construction, fire protection, plumbing, or related trades is a plus
• Problem-solver with good judgment and time-management skills

What This Job Looks Like Day to Day

• Checking job needs and staffing requirements
• Coordinating with PMs on crew assignments
• Reacting to last-minute changes and keeping everyone informed
• Tracking who is where, when they finish, and what’s coming next
• Supporting field and office teams with smooth workflows

Why This Role Matters

You’re the person who makes sure the right people are on the right jobs at the right time. You help keep projects moving, the field supported, and customers taken care of.

We offer competitive pay and opportunities for advancement. Benefits include paid vacation, medical and dental insurance, 401(k) with company match, and profit sharing. Salary is commensurate with experience.

Job Type: Full-time

Pay: $50,000.00 - $90,000.00 per year

Benefits:

• 401(k) with matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

Salary-based with a flexible schedule