Human Resources Senior Benefits Analyst

Auto Warehousing (AWC) has been family-owned and operated for more than 50 years and is North America's leader in finished vehicle logistics. Our mission is to service customer vehicles safely, efficiently, with quality and pride. Our Associates are the reason for our success, and developing their talent remains critical to our future.

AWC is hiring a Human Resources Senior Benefits Analyst for our Corporate location in Tacoma, WA with a hybrid work setting including 3 days a week at our Tacoma WA office. We pay weekly and the wage range for this position is $85,000-105,000/yr. The successful candidate's actual pay will be based on various factors, such as qualifications, experience, internal equity, and market considerations. *** This is NOT an IT position"

AWC offers a generous benefits package supporting both physical and mental wellbeing. Benefits include -health insurance for associates, spouses and children; basic life and AD&D insurance; disability insurance; EAP; auto discounts; fitness reimbursement; a 401K plan with company contribution; and several voluntary benefits. AWC corporate staff have paid holidays, floating holidays, vacation and sick accruals, bereavement leave and jury duty leave.

Purpose

The Human Resources Senior Benefits Analyst plays a critical role in the administration, compliance, and operational excellence of U.S. and Canadian benefit programs. This position is responsible for ensuring accurate and timely processing of retirement plan contributions, health and welfare plan payments, and regulatory reporting. The ideal candidate brings strong analytical skills, meticulous attention to detail, and experience managing complex programs across multiple U.S. states and Canada, for union and non-union groups.

Essential Duties

• Manage all aspects of 401(k) plan administration, including weekly contribution funding, data entry and validation of employee deduction amounts, loan administration, and the annual 401K audit.
• Process weekly contributions to the Canadian RPP and RRSP plans, ensuring accuracy and compliance with Canadian requirements.
• Calculate, prepare, and remit payments for multiple union benefit plans, including Teamsters Central States Health & Welfare and Pension Plans, Southern States Pension Plan, and Michigan Conference Health & Welfare Plans.
• Maintain accurate records, resolve discrepancies, and ensure timely remittance to all carriers and trust funds.
• Lead compliance reporting for U.S. and Canadian benefits, including but not limited to: Form 5500, ACA 1095-C preparation and data validation, WAPAL reporting, and Canadian T4 benefits-related reporting.
• Support internal and external audits by preparing documentation, responding to inquiries, and ensuring data integrity.
• Administer all Canadian employee benefit programs, including new hire enrollments, life-event changes, system data entry and maintenance, and monthly billing review, reconciliation, and payment.
• Serve as the primary point of contact for Canadian benefit carriers and internal stakeholders.
• Maintain accurate employee benefit records across HRIS and vendor systems.
• Partner with Payroll, HRIS, HR, and Finance to ensure alignment and accuracy of benefit-related data.
• Assist with process improvements, vendor management, and special projects as needed.
• Develop and maintain strong relationships with brokers, advisors, vendors, and other external partners to ensure they meet the needs of the company and plan members.
• Provide backup to the Senior Benefits Specialist and the Director of Compensation & Benefits.
• Perform additional duties as assigned.

Minimum Education and Experience Requirements

• 5 years of experience in benefits administration, with exposure to both U.S. and Canadian plans preferred
• CEBS, CBP, or related certification preferred
• Direct experience administering 401(k) plans, including funding, loans, distributions, audit support, payroll interfaces, and compliance requirements. Experience with union benefit plans and multi-employer trust fund remittances is highly desirable
• Experience preparing or supporting compliance filings such as Form 5500, ACA 1095-C, and Canadian T4 reporting
• High proficiency in Excel and HRIS/benefits systems with the ability to pass an advanced Excel practical exam
• High attention to detail and strong analytical, organizational, and problem-solving skills
• Ability to manage sensitive data with confidentiality and accuracy
• Ability to manage multiple deadlines and compliance reporting requirements
• Strong reconciliation and problem-solving skills
• Effective communication skills for working with vendors, carriers, brokers, and internal stakeholders
• Experience administering benefits in a multi-entity and/or multi-state organization preferred

Working Conditions

• Work is generally performance in a company-provided or home-based office environment with extended sitting and use of the computer and general office equipment
• Requires speaking on telephone and in person, with occasional public speaking in large groups
• Occasional travel, both domestic and international, may be required

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of associates assigned to this position.

Equal Employment Opportunity

AWC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, disability, or any other protected class with respect to employment opportunities.