Scheduling Coordinator

Scheduling Coordinator

This position is with ART | Autism Response Team

Work Schedule: 7:00AM – 4:00PM, M-F In-Office requirement

The ART of Unlocking Full Potential

ART provides a unique curriculum designed to enable individuals with special needs to participate in life’s activities across all environments.

Locally owned and operated, Autism Response Team has served the special needs population of North Texas for nearly a decade. We provide ABA therapy services both in-clinics and in-home.

Your Role as a Scheduling Coordinator:

As a Scheduling Coordinator with Autism Response Team, you are an essential link between your clients and the clinicians who provide therapy services in clinic.

With your strong organizational skills, you anticipate future staffing needs for your local office, and you create and manage staff schedules that effectively align clients’ needs for service with staff availability to ensure clients’ needs are fulfilled.

With your strong attention to detail and exceptional communication skills, you participate in recruiting and hiring as you collaborate with the talent acquisition and onboarding teams to help shepherd new colleagues through our established processes as they join the organization. This includes conducting interviews and assisting with new hire and other trainings.

Position Overview

The Scheduling Coordinator plays a critical role in ensuring the successful delivery of ABA therapy services by aligning client needs with clinician availability. This position serves as a central communication hub between families, clinical staff, and internal departments, supporting both daily scheduling operations and long-term workforce planning.

Key Responsibilities

Scheduling & Operations Management

• Develop, maintain, and adjust clinician schedules to ensure full coverage of client services
• Anticipate staffing needs and proactively identify gaps in coverage
• Coordinate real-time schedule changes, call-outs, and coverage needs
• Ensure accuracy and compliance within scheduling systems (e.g., CentralReach)
• Monitor and protect authorized service hours to ensure fulfillment
• Communication & Coordination
• Serve as the primary scheduling liaison between staff, families, and leadership
• Communicate updates clearly, timely, and professionally
• Collaborate with clinical leadership to align staffing with treatment plans

Recruiting & Onboarding Support

• Support hiring efforts in partnership with Talent Acquisition
• Assist with training logistics and new hire integration
• Administrative Support
• Maintain accurate scheduling documentation and records
• Track and report on staffing and service delivery metrics
• Ensure adherence to company policies and confidentiality standards

What We Are Looking For:

· High school graduate.

· Type 45 WPM.

· Computer savvy with intermediate to advanced knowledge of Microsoft Office and Outlook.

· Experience with or knowledge of practice management | scheduling software, such as Central Reach, is desired.

· Self-motivated, responsible, honest and articulate.

· Excellent organizational, communications and time management skills.

· Demonstrate a professional demeanor, boundaries and composure.

· Ability to politely interact with individuals and families from diverse boundaries.

Why Us?

When you join Autism Response Team as a Scheduling Coordinator, here’s what we offer:

· Competitive Compensation

· Medical / Dental / Vision Benefits

· 401k Match

. 120 hours of PTO

. Paid Holidays

. Company iPhone

. Company Laptop

· Collegial & Collaborative Environment

Ready to Grow with Us – And Be Part of Something Truly Amazing?

Apply Now

Work Remotely

• No

Autism Response Team is an equal opportunity employer. We do not make employment decisions based on an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information or any other legally protected status, and we comply with all laws concerning non-discriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. We only hire individuals authorized for employment in United States.

Job Type: Full-time

Pay: $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Would you be willing to complete the company provided training to become a Registered Behavior Therapist (RBT) and work with clients if needed?

Education:

• High school or equivalent (Preferred)

Experience:

• working with children : 1 year (Required)
• Customer service: 1 year (Preferred)
• Computer skills: 1 year (Preferred)

Work Location: In person

Salary : $42,000