What are the responsibilities and job description for the Finance & HR Administrative Assistant position at Austin Habitat for Humanity?
The Finance & HR Administrative Assistant provides administrative and clerical support to both the Human Resources and Finance departments. This role ensures accurate recordkeeping, efficient office operations, and timely processing of HR and financial documentation while maintaining confidentiality and compliance with company policies.
Human Resources Support
Assist with recruitment activities, including posting job ads, scheduling meetings, and preparing onboarding materials
Maintain employee personnel files and HR databases (paper and electronic)
Serve as backup for the Director of Human Resources during absences, responding to general inquiries such as employment verifications and performing related entry level support
Provide support to AHFH staff with technical questions or issues regarding the HRIS platform (Paycom) ensuring timely resolution and system accessibility.
Support onboarding and offboarding processes (contracts, forms, system access)
Assist with benefits administration and employee inquiries.
Help prepare HR reports and correspondence
Assist with the planning and execution of employee engagement events, including company-wide celebrations, board meeting setup and breakdown and coordination with external vendors.
Ensure compliance with labor laws and internal policies
Finance Support
Data entry in accounting software to add new inventory items and assist in creating procurement POs
Data entry in budgeting software to maintain workforce for accurate forecasting and budgeting
Assist with budget tracking and financial reporting
Maintain accurate financial records and filing systems
Administrative Duties
Provide general office administrative support (filing, data entry, scheduling)
Provide consistent coverage as the primary backup for the Front Desk Receptionist, ensuring seamless visitor check-ins, prompt inquiry responses and uninterrupted front desk operations
Coordinate and respond to incoming communications (phone and email) with professionalism and efficiency.
Assist with audits and internal reviews as needed
Perform other administrative tasks as assigned
Qualifications:
High school diploma or equivalent required;
Associate’s or Bachelor’s degree in business administration, HR, or finance preferred
1–3 years of administrative experience, preferably in HR or Finance
Strong organizational and time-management skills
High attention to detail and accuracy
Ability to handle sensitive and confidential information
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong written and verbal communication skills
Bilingual (English / Spanish)
HRIS (Paycom)or accounting software (NetSuite) experience a plus
Salary : $20 - $25
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